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Chancellor's
Staff Advisory Committee Meeting
Minutes
March 17,
1999
Members present: Steve Honeycutt, Jan Scroggs, Mary
Chakales, Roger Penley, Maggie Smith, Mary O'Day, Mike
Honeycutt, Richard White, Delacy Bradsher, Elise Henshaw,
Steve Parrott, Charles Shivers, Marilyn Lonon, Terry Bailey,
Kathy Higdon, Anthony Thomas, and Linda Franklin, staff
liaison. Absent: Nancy Williams, Melanie Rhodarmer, Harold
Johnson. Others in attendance: Doug Geister, acting
director, Human Resources.
The meeting was called to order at 1:37 in Room 37,
Highsmith Center by the chair, Steve Honeycutt. Minutes of
the last meeting were approved.
Steve asked for input on what he should include in his
presentation to the Faculty Senate on
April 8th. Issues suggested: staff morale, including
equity in salaries, treatment, evaluations (Steve reported
that UPC passed a resolution that vice chancellors be
evaluated on an annual basis), and promotions; shared
governance - employees having a say in the governing of the
university; span of control; explain establishment of CSAC.
Important to keep the tone so we don't appear
confrontational or like we're attempting to intrude on their
territory.
Turnout at the staff session for the first
chancellor candidate was good
and elicited lots of comments. The new chancellor probably
will be named, and be present, at the April 9th Board of
Governors meeting. Steve requested everyone give feedback to
the search committee. At least two names must be submitted,
alphabetically and without ranking, to system president,
Molly Broad.
The next newsletter should
include the promotion policy information gathered by Marilyn
Lonon (Do we want to use this as information only or submit
as a recommendation to the chancellor?), a chart showing a
salary comparison of UNCA to other schools in the system,
and information from a Citizen/Times article on state
salaries in Asheville. Marilyn suggested that we print the
e-mail addresses for our legislators and encourage staff to
make their opinions and concerns known. The "Did You Know"
section of the newsletter has generated a great deal of
interest. The last issue of the academic year will include a
scorecard, i.e., what we've proposed and what's been
done.
A sufficient number of people volunteered to run in the
upcoming CSAC election. Of 297
ballots mailed out, 151 have been returned. Steve Parrot,
who was serving a two-year term, and Charles Shivers,
serving a one-year term, have switched terms.
Doug Geister, Human Resources acting director, reported
on the selection process for the new
HR director. Campus input on the desirable
qualifications has been solicited through focus groups and
e-mail. Some of the comments have concerned the issue of
pay, leave reports, training and development, and that the
director be open, flexible, and gain the confidence and
trust of campus. Human Resources is working on a set of UNCA
values using the university's mission statement.
Steve, reporting on his meeting
with the Chancellor's Council, said they have a
difficult time believing that there are some supervisors who
will not let employees attend workshops, etc. Dr. Reed
asked, and Steve agreed, to let the VCs know which areas are
concerned.
Regarding Mike Honeycutt's proposed
staff scholarship, Mary
Chakales said the scholarship can be identified as a CSAC
Scholarship and the money can be kept separate. We can put
the parameters on the scholarship and we can recommend to
Financial Aid who gets the scholarship. The question was
posed, do we want to add to the staff solicitation letter
with a box to check for CSAC?
It was suggested that we set a deadline of May 1st of
each year to make the award for the fall semester and have a
subcommittee to evaluate applications. Vehicles for
announcing to students could include Financial Aid Office
and flyers. Linda suggested that someone from CSAC contact
Appalachian State whose staff have awarded a scholarship for
years.
The holiday 2000 schedule
was discussed and will be voted on at the next meeting.
The format for the Staff
Forums will consist of brief comments by Steve,
reports from each subcommittee chair, Terry Bailey, Mike,
and Maggie Smith, followed by a question and answer period.
Richard White and Delacy Bradsher will handle the salary
issue. Nancy Williams will moderate the forums. The second
forum on April 1st will be shortened to one hour (11 a.m. to
12 p.m.), with the first hour devoted to the staff session
with the last chancellor candidate.
Terry reported for the Morale
Committee: the policy for snow days is a
state-mandated policy and, although faculty and students are
not required to come, staff are expected to come to work or
take leave time; the search for a Director of Human
Resources has a lot of staff focus, the
span of control issue is coming
up again. Arthur Foley has volunteered to come to the April
22 meeting to talk about this and what we can expect. When
this issue was first addressed, we had one supervisor per
4.33 employees resulting in a budget cut of $35,600. The
current goal is one supervisor 5.4 employees. The vice
chancellors project that one per six may be the next goal,
with an ultimate goal of one per eight. A permanent state
office is being set-up to study span of control. The
evaluation of vice chancellors is an issue expected to
surface again. Leave reports may be computerized soon.
New business:
WEB access for
employees to view their Human Resources data.
We need to review the
by-laws. Mike, Elise, and
Mary O'Day volunteered to serve on a by-laws
committee.
Maggie has a list, furnished by Tom Byers, of eight
committees upon which we will
investigate staff representation. All are Faculty
Senate committees. We need to determine each committee's
purpose and, if it has campus-wide focus, we would like
to have staff representation. The University Planning
Council is one of the committees to investigate for staff
representation. The list from Academic Affairs comprises
about 50 committees. We will look at these next month to
determine to which of these we feel it is appropriate for
us to seek representation.
The next meeting will be April 22nd at 1:30 in Highsmith
37.
The meeting was adjourned at 3:10 p.m.
Respectfully submitted,
Elise Henshaw, Secretary
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