Chancellor's Staff Advisory Committee
The University of
North Carolina Asheville Chancellor's Staff Advisory Committee (CSAC) is
a representative group of SPA and EPA non-teaching employees. The
committee's charge is to advise the Chancellor, and its mission is to
address constructively the concerns of UNC Asheville employees, to
provide professional growth through education, and to foster
Seeking out the issues, interests, and ideas of employees,
Developing proactive, progressive recommendations and presenting these to the Chancellor,
Providing an effective communication link between the Chancellor and the employees,
Fostering an open and positive environment throughout the University community,
Supporting achievement of the University's mission of teaching, research, and public service.
Staff Advisory Committee will continually seek new opportunities for
staff to offer their input, services, and experience.
The purpose of the
CSAC is not to replace or duplicate existing committees or procedures.
In the event issues outside the jurisdiction of the Chancellor's Staff
Advisory Committee are raised, the originator will be directed to the
appropriate committee or office. Status reports on all issues,
including those referred to another committee or department, will be
made to the CSAC and communicated to the originator within 60 days of
the issue being brought to the attention of the CSAC. Status reports
become part of the official minutes of the meeting and will be filed in
employees, not represented by the Faculty Senate, who are governed by
the UNC Asheville Board of Trustees, and who do not contain "Chancellor"
in their state or working title, are eligible to serve on the CSAC.
Representatives will be chosen from the Chancellor's area, each Vice
Chancellor's area (Academic Affairs, Alumni and Development, Finance and
Operations, and Student Affairs), and Facilities Management based on the
number of eligible employees and vacant positions as of May 1 of each
year, excluding the Assistant Director of Human Resources.
The number of
representatives will be based on the following chart:
Employees plus vacant positions = 1 Representative
Employees plus vacant positions = 2 Representatives
Employees plus vacant positions = 3 Representatives
60 or Eligible
Employees plus vacant positions = 4 Representatives
following staff areas that do not fall under a Vice Chancellor will
receive one representative each because of the number of employees in
14 employees 1 representative
13 employees 1 representative
following staff areas that do not fall under a Vice-Chancellor will
receive two representatives each because of the large number of
employees in the area or combined area:
24 employees 2 representatives
Intercollegiate Sports (13) and Athletics (9) 22
employees 2 representatives
24 employees 2 representatives
following staff areas that do not fall under a Vice-Chancellor will be
grouped under the Chancellor as long as they have less than 10
employees. If any of these areas (exception: Office of the Chancellor
which shall always be under the Chancellor’s area no matter how large it
may grow) grow to have 10 or more employees, up to and including 20,
they will be separated out and given one representative, 21-40 employees
= 2 representatives, 41-60 employees = 3 representatives, etc.
Craft Creativity and Design 3 employees
Institutional Research 4
the Chancellor 7 employees
number of representatives given to the Chancellor’s area will be
calculated based on the number of employees in this group. In this
case, 19 employees are represented. Therefore, the Chancellor has one
of representatives assigned to the aforementioned areas shall be
reviewed each academic school year, based on the number of eligible
employees, and vacant full-time positions as of May 1 of each year.
If CSAC has
not reached capacity in terms of numbers of representatives, and more
than the allowed number of people in a particular area present
themselves as potential members, then all of them will be accepted
providing that the maximum number of representatives is not exceeded.
If more than the allowed number of candidates present themselves to
represent an area, colleagues who work in the area in question will be
asked to choose from among them.
At the time
of this writing (2007-2008 academic school year), there were
approximately 488 employees as previously described at UNC Asheville.
Therefore, we currently have a capacity for 24 CSAC representatives.
The number of allowable CSAC representatives may vary as the number of
employees that are represented changes.
The Chancellor may
appoint up to two additional eligible individuals to serve a one term
(two years) each. The Assistant Director of Human Resources functions as
a non-voting advisor to the CSAC. Faculty Senate will be invited to
appoint a non-voting faculty representative annually to function as a
liaison between the faculty and staff.
Attendance at all
regular meetings will be considered work time; however, attendance by
nonmembers will be subject to supervisor approval.
Officers and Duties
officers will be the Chair, Vice Chair, Secretary, and Treasurer. Of
the four officers, the Chair, Vice Chair, and Secretary will be known as
the Executive Committee.
Committee, and/or all representatives of the CSAC, will meet with the
Chancellor, as needed, and minutes will be kept of the meeting.
The Chair will be
elected by the CSAC from its membership. The responsibilities will
include organizing the monthly meetings, making committee assignments
when necessary, appointing a temporary Secretary from the CSAC when the
elected Secretary is absent, and serving as ex-officio of the CSAC for
one year after a new Chair is elected.
The Chair, or the
Chair's designee, will be responsible for representing the CSAC at all
appropriate open meetings on-campus, including, but not limited to,
Board of Trustees, Foundation Board, Faculty Senate, and Administrative
Assembly. The CSAC Chair will vote only to break a tie on a particular
issue. The Chair and Vice Chair will operate as a team to fulfill the
requirements of the Executive Office.
The Vice Chair will
be elected by the CSAC. The responsibilities will include chairing the
monthly meetings in the Chair's absence and organizing the semiannual
The Secretary will
be elected by the CSAC. The responsibilities will include recording and
distributing the official minutes of each meeting, assuming the duties
of the Vice Chair when the Vice Chair is absent, and notifying the Chair
when a member has missed more than three regularly scheduled meetings
within one year (July-June).
Terms of Office
The term of office
for each CSAC representative is two consecutive years starting July
1st. The maximum number of terms for a CSAC representative is two (four
years). After being off the CSAC for one term (two years), the person
will become eligible to serve again. The Chancellor's appointees will
serve one term (two years), and be eligible for reappointment for an
additional one term (two years). After being off the CSAC for one term
(two years), the Chancellor's appointee will be eligible for
Committee will serve one year. A member of the Executive Committee will
be eligible to serve a maximum of two consecutive one-year terms in one
position. After being out of any of the positions for two years, the
person will be eligible to serve again.
Vacancies may include
resignations, changing from one area to another, changing from permanent
to temporary employment status, or changing from a staff position to an
EPA teaching position. Representatives who miss three unexcused
meetings within any single year (July-June), will forfeit their seat as
a representative on the CSAC. Excused absences are to be determined
by the Executive Committee. If there are less than six months
remaining in the term, the Chair may appoint a temporary replacement
from the same area. If more than six months remain, a new election will
be held to select someone within the same area. If a representative is
chosen for a partial term, this person will still be eligible to serve
two full terms.
organizational structure of the University should change, elected
members will continue to serve until the election following the change
in structure even if they are part of a different organizational (Vice
Chancellor) area. Modifications in number of representatives from each
division will be handled in the election following the change in
annually place an open invitation to all staff members, SPA and EPA
employees that are non-faculty, and do not have the word Chancellor in
their title, to become involved as representatives in CSAC.
nominating process will be initiated by an e-mail to staff at-large
asking anyone who so desires to become a representative to submit their
name. Once the names have been received, each individual will be
invited to meet with CSAC in order to learn more about the organization,
to ask questions, and present their views regarding the future of staff
at UNC Asheville.
Annual elections of
representatives should be completed by June 30th. The University
community will be notified prior to the end of July as to the
composition of the Chancellor’s Staff Advisory Committee.
Furthermore, the CSAC
representatives shall elect officers: Chair, Vice Chair, Secretary, and
Treasurer, at their first meeting in July.
As the need for a
committee to examine an issue or implement a task becomes necessary, the
CSAC Chair will appoint members of the CSAC to meet and make
recommendations to the CSAC.
The CSAC will meet
no less than once monthly, year round, to execute CSAC business. Special
meetings may be called by the CSAC Chair, the Chancellor, or a majority
of the CSAC. The Vice Chair will conduct semiannual forums for all UNC
Asheville staff to provide opportunity for reporting on the CSAC
business and receiving input regarding areas of staff concern. The
semiannual forum may take the place of two of the monthly meetings. The
monthly meetings are subject to the open meeting’s laws of the State of
North Carolina. Visitors to the meeting can be asked to request a time
to speak. The Chair of the CSAC reserves the right to limit the speaking
time of visitors. The Chancellor, or other individuals, may be issued a
special invitation to the monthly meetings when their input is needed on
issues may be brought before the CSAC in person, submitted in writing,
or communicated via e-mail to the Assistant Director of Human Resources
and the Chair of the CSAC, or communicated to a representative. If the
issue is communicated to a representative, it will be the
representative's responsibility to inform both the Assistant Director of
Human Resources and the Chair of CSAC in writing or via e-mail.
In 2006-2007, the
CSAC decided to make the website the primary source of communication.
Past issues of the newsletter can be found on the CSAC website -
In order to conduct
business, at least 50 percent of the voting membership of the CSAC must
be present, except to amend the By-Laws (two-thirds membership needed).
Decisions will be made by a simple majority of the members present.
Revision to By-Laws
These By-Laws may
be amended by the CSAC with a simple majority voting in favor of the
amendment at a regular meeting, or special meeting, where at least
two-thirds of the voting representatives of CSAC is present. The
By-Laws will be reviewed at least every two years and revised as needed.
The CSAC and the UNC Staff Assembly
(Taken from UNC
Staff Assembly By-Laws)
The UNC Staff Assembly will be composed of three
representatives (hereafter called “delegates”) of each of the
constituent institutions and of the General Administration of the
University of North Carolina.
Selection and Terms of Delegates
(Taken from UNC
Staff Assembly By-Laws)
1. Every delegate shall be a permanent staff member of the institution
he or she represents.
2. At least one delegate from each institution shall be the current
chair of the institution’s staff organization.
3. Each staff organization may also select an alternate delegate.
4. Each institution will select needed new delegates by the end of May
each year to serve for a three-year term by a method specified in
the by-laws of the staff organization.
5. Terms of new delegates shall begin on the first of July,
theoretically, and in actuality, they are seated at the next Fall
meeting. Staff Assembly delegates serve through June 30th
(or until their successors are elected in cases in which a delegate has
had to step down from his or her position in the middle of a term).
The CSAC Method of Selecting UNC Asheville
Delegates to the UNC Staff Assembly
1. An open invitation is extended to UNC Asheville staff and CSAC
representatives to volunteer to represent UNC Asheville on the Staff
2. Respondents are asked to submit a paragraph to CSAC by a designated
date stating why they would like to represent the University on the
statewide Staff Assembly.
3. During the review and selection process,
CSAC representatives applying as a Staff Assembly delegate cannot be
4. CSAC representatives review the applications.
5. CSAC representatives cast paper votes for the
5. Respondents with the most votes become UNC Asheville Staff Assembly
7. CSAC has chosen to have an alternate representative to the UNC
8. No formula determining how many CSAC representatives or how many
general staff members can serve at one time governs the selection of UNC
Asheville Staff Assembly delegates.
9. Because the first meeting of the Staff Assembly is critical to the
understanding of the mission, the first meeting must be attended. In the
event the elected representative to the Staff Assembly is unable to
attend the first meeting of the three-year appointment, the alternate
would assume the position for the remaining year. The elected
representative would become the alternate for that year.
Term of Membership in the UNC Staff Assembly
The Chair of CSAC must be a representative of UNC
Asheville in the UNC Staff Assembly. All other staff representatives
serve for three consecutive years as mandated by the UNC Staff Assembly,
If an unexpected vacancy occurs because a UNC
Asheville delegate does not complete his or her term, CSAC reserves the
right to either immediately hold an election to fill the empty spot or
to wait for the annual election in May to seat a new delegate, allowing
the alternate to occupy the vacated seat until it has been filled.
The CSAC expects UNC Asheville delegates to the UNC
Staff Assembly to attend the fall and spring meetings of the UNC Staff
Assembly throughout his or her term, except for in recognized
emergencies in which their seat is filled by the alternate. The CSAC
further expects UNC Asheville representatives to be active in the UNC
Staff Assembly and to thereby become a very strong contributor to at
least one UNC Staff Assembly committee.
If is further expected that all UNC Asheville
representatives to the UNC Staff Assembly will serve on at least one
university-wide UNC Asheville committee throughout their tenure on the
UNC Staff Assembly. This provision is to ensure that the UNC Asheville
delegates will also be present as leaders on the UNC Asheville campus.
Revised May 2008