Index | Faculty Senate | UNCA

10.0 COMMITTEES AND SERVICE APPOINTMENTS

10.1 Governance (SD9216S)

The faculty have a tradition of influence and involvement in governance and decision making at UNC Asheville. The structures through which faculty participate in decision making include: the UNC Asheville Faculty Senate; the University Planning Council; the Position Allocation Committee; elected committees; appointed standing committees; and other appointments/assignments. All full-time faculty can expect to serve on one or more of these bodies. Faculty are encouraged to register their professional judgments through these groups as the task of delivering educational services to our students and managing the institution is a joint effort of faculty, administration, staff and students. In appointing or electing members of committees, attention should be paid to gender, racial, and professional diversity. Unless specified otherwise, committee members may be reelected or reappointed to a committee the year after their term is completed.

10.1.1 University Planning Council (UPC) (SD8407S SD8312S

The University Planning Council, recreated in the spring of 2007, functioned, in a previous form, as an advisory committee to the Chancellor and the Faculty Senate for over two decades after it was first constituted in 1980-81.

Purpose

The University Planning Council provides a context for sharing information and making recommendations to the Chancellor as requested by the Chancellor or the campus community with respect to matters of budget, programs, planning, state administration, mission, and campus life.

Duties 

  1. Assist in the development, communication, and implementation of University planning.
  2. Participate in the annual setting and communicating of University budget priorities.
  3. Review periodically the University mission, goals, values, and strategic plan, and progress towards realizing these.
  4. Provide advice to the Chancellor about monitoring institutional effectiveness.
  5. Help respond to UNC System initiatives and directives.
  6. Meet periodically with the Board of Trustees as appropriate to discuss these or similar issues.

 Membership

  • 8 members of the faculty, including the 6 members of the Institutional Development Committee, the remainder appointed by the senior academic officer

  • 4 members of the staff, one of whom is selected by CSAC and the remainder appointed by the Chancellor

  • 2 students, one of whom is selected by SGA and one appointed by the Vice Chancellor for Student Affairs

  • Chancellor

  • Vice Chancellors (Academic Affairs, Finance and Operations, Student Affairs)

  • Chief of Staff

  • Director of Institutional Research

  • Chief Information Officer

  • Director of Human Resources

  • Director of Institutional Effectiveness

Appointments will be made by the end of the spring semester and, where possible, for two-year staggered terms. Unexpected openings will be filled by consultation of the Chair and the Vice Chair.

Chair

The Chancellor will serve as Chair and the Chair of the Institutional Development Committee will serve as the Vice Chair.

10.1.2  Position Allocation Committee (SD2014F) (SD8508S) (SD1904S)

The Position Allocation Committee is the primary means by which faculty can have input into the allocation process whenever a new faculty line is available or whenever an existing line becomes open (through retirement, resignation, or non-renewal of contract).

Structure:

The Committee consists of:
  • Provost
  • Dean of Natural Sciences
  • Dean of Social Sciences
  • Dean of Humanities
  • Associate Provost and Dean of University Programs
  • 4 Department Chairs or Program Directors, serving staggered 2-year terms

           --One from each program area, chosen by the chairs and program directors in that program area.
           --No person may be reappointed for consecutive terms.  
           --No department/program may be represented by its chair/director in consecutive terms.

  • 1 Faculty Senate representative, serving 2-year term

          --Appointed by the Faculty Senate Executive Committee. 
     

Two persons from the same department should never serve on this committee at the same time. 

Duties:
  • To consider the faculty hiring implications of the university's strategic objectives, curricular reforms, national trends in higher education, and current university data.
  • To review faculty hiring guidelines annually based on assessment of university faculty needs.
  • To make recommendations to the Provost regarding the allocation of faculty lines to academic departments and programs after considering requests for positions, assessment of university faculty needs, and faculty hiring guidelines.

 Rules for Voting:
A member may not vote for a proposal from his or her department or program of appointment or joint appointment.

10.1.3 Faculty Senate (see also Section 10.2.2)

The UNC Asheville Faculty Senate is empowered to act as the legislative body of the faculty. See Section 14.1 for the complete text of the Constitution of the Faculty Senate. Senate Committees include: Executive, Academic Policies, Institutional Development, Faculty Welfare and Development. Senate action is reported to the faculty and forwarded to the Chancellor or the Provost and VCAA. The Chancellor must approve all policy proposals and new programs from the Faculty Senate and the Provost and VCAA approves all course proposals. Faculty may discuss, amend, endorse or veto any Senate action as prescribed in Article II, Section 1, of the Senate Constitution.

10.1.3.1 Requirement for Two Readings of All Matters of Policy (SD0288F)

Motions involving matters of policy shall be proposed in writing to the Faculty Senate one meeting in advance of their consideration. A two-thirds vote of the members present will be required in order to propose and consider a motion regarding a matter of policy during a single meeting.

10.1.3.2 Computerized Senate Document System

Senate documents and minutes are available on the web at: http://www3.unca.edu/facultysenate/minsanddocs.html.  The official documents remain the originals with the signatures of the Senate Chair and Provost and VCAA or Chancellor. Documents and minutes beginning with the 1977-1978 academic year have been entered into the system. Documents from earlier years will be entered as time allows.

10.2 Elections by the Faculty (SD9213S)

As directed by The CodeUNCA Tenure Policies and Regulations, various policy statements, and terms of specific gifts to UNC Asheville the faculty annually elects members to the Faculty Senate and the committees described in this section. 

10.2.1 Eligibility and Election Procedures

In order to determine faculty eligibility to vote and stand for election, the Provost and VCAA shall inform FWDC of

10.2.1.1 Eligibility to Vote

Faculty members serving on the Chancellor’s staff or the staff of the Provost and Vice Chancellor for Academic Affairs will not be eligible to vote or stand for election on Faculty Senate or faculty elected committees regardless of rank or teaching load.  All other full-time ranked members who are teaching at least one-half time in the current academic year (excluding summer), all ranked librarians, and all members in phased retirement will be eligible to vote.  For election purposes, one-half time is defined as 12 contact hours in the academic year of the election.  The following exceptions will be applied:

10.2.1.2 Eligibility to Stand for Election

Eligibility to stand for election for Faculty Senate and faculty elected committees is governed by both general requirements and requirements specific to the particular elected body.  Requirements related to all faculty elections are listed below.  Specific requirements for the Faculty Senate are found in Section 10.2.2; the Committee of the Tenured Faculty in Section 10.2.3, the Faculty Committee on Hearings in Section10.2.4; the Faculty Grievance Committee in Section 10.2.5; the Post-Tenure Review Committee in Section 10.2.6; the Academic Appeals Board in Section 10.2.7; UNC Faculty Assembly in Section 10.2.8.  Any questions of eligibility shall be resolved by the Executive Committee of the Senate.

General requirements to be eligible to stand for election in any faculty election:

10.2.1.3 Election Procedures (SD6815S)

In order to prepare ballots, all eligible faculty members must be assigned to one of the three program areas – Humanities, Social Sciences, or Natural Sciences.  Eligible faculty members that are considered part of University Programs shall be assigned to one of the three program areas by the Faculty Senate Executive Committee.  The Executive Committee shall consult with the faculty members involved and assign them to an appropriate program area based on the most natural affinity of their discipline to the particular program area.    

The names of faculty who have accepted the nomination by another faculty member for Faculty Senate or an elected faculty committee or who have self-nominated will have their interests noted on the ballot.  Nominations and self-nominations must be submitted to a designated FWDC member no less than 5 days prior to the election date. (SD6305S)

If a vacancy should occur on any elected committee, the vacancy shall be filled for the remainder of the term by the faculty member who was runner-up in the appropriate category in the last faculty election.  Vacancies to Faculty Senate are governed by procedures defined in Section 3 of the Constitution of the Faculty Senate.

Addition from SD0889F

Additions from SD2682

Added by SD2682,  Revised by SD1000F

Additions from SD1401S

10.2.2 Faculty Senate (SD0204F)

The Senate consists of eighteen faculty members, each serving a three year term, with six new members elected each year to replace those whose terms are expiring. The Provost and VCAA shall serve as an ex officio, non-voting member of the Senate. The Senators shall hold three year terms of office from May 5 through May 5 of each succeeding year. At its organization meeting in the late spring of each year, the Senate shall elect from its members, a Senate Chair and a Chair for each of its standing committees. Remaining Senate members will be appointed to these standing committees by the Senate Executive Committee. See Section 14.1 for the Faculty Senate Constitution. See also current Standing Rules and Rules of Order.

In addition to the general eligibility requirements for all ballots, eligibility for the Faculty Senate ballot shall be governed by the following:

10.2.2.1 Executive Committee (EC)

The Executive Committee shall be composed of the officers of the Senate and shall be chaired by the Chair of the Senate. The Executive Committee shall be concerned with the Senate agenda, the assignment of tasks to the appropriate standing committees, and the yearly review of Senate Standing Rules and Rules of Order.

As the elected leadership of the Senate, the Executive Committee will consult as appropriate with members of the faculty, with Senate boards and committees, with ad hoc committees appointed by the Chancellor, or the office of Provost, and with officers and officials of the University, including the Chancellor, Provost and the various Vice Chancellors. The Executive Committee, the Chancellor and the Provost and VCAA will consult with one another in the appointment of members of ad hoc committees and task forces.  In addition, the the Chancellor consults with the EC on the selection of honorary degree recipients (SD0600F). 

10.2.2.2 Academic Policies Committee (APC)

The Academic Policies Committee shall be composed of six voting members: the First Vice Chair of the Senate, who shall chair the Committee, and five members appointed by the Executive Committee.  The Provost and VCAA or designee and the Registrar or designee are included as non-voting ex officio members.  The Committee shall have the responsibility for developing institutional policy and procedure in academic matters as specified in Article II, Section 1.2, and shall be available for discussion and consultation with appropriate student groups, as well as with members of the faculty, about academic policy and curricular changes.

 10.2.2.3 Institutional Development Committee (IDC)

The Institutional Development Committee shall be composed of six members: the Second Vice Chair of the Senate, who shall chair the committee, and five Senate members appointed by the Executive Committee. The committee shall have concern for all policy, planning, resource use and allocation and initiatives in the area of institutional development as specified in Article II, Section 1.2This committee shall advise and consult with the Chancellor, the Provost and the various Vice-Chancellors on university planning and use of university resources. The committee shall be responsible for reporting planning activities to the Faculty Senate, with the Senate responding through Senate action where appropriate. 

10.2.2.4 Faculty Welfare and Development Committee (FWDC)

The Faculty Welfare and Development Committee shall be composed of five members: the Third Vice Chair of the Senate, who shall chair the committee, and four Senate members appointed by the Executive Committee.  The Committee shall study, on an on-going basis, the campus policies affecting faculty welfare as specified in Article II, Section 1.2. It shall initiate changes and/or entertain suggestions and concerns regarding these matters from individuals and groups of faculty members. It shall also draft policy changes and resolutions on issues of faculty welfare for Senate consideration.

10.2.3 Committee of the Tenured Faculty (CTF) (revised by SD0314FSD4191S)

Purpose

The CTF's mission is to consult with the Provost and VCAA, on call, in cases requiring decision on reappointment, promotion, and the conferral of permanent tenure.

Membership

CTF elects its own Chair. CTF shall be composed of two tenured full or associate professors from each of the areas of Humanities, Natural Sciences, and Social Sciences; no more than one member may come from any subject-matter department. Members of the Faculty Committee on Hearings, Faculty Grievance Committee, and Post-Tenure Review Committee may not stand for election to the CTF. Election to the committee shall be for a term of three years, following the transition plan for 2015-2017 described in Senate Document SD0314F. Members who have served a full term may not succeed themselves. New members formally replace outgoing members on the date of the first faculty meeting of the school year.

Election to this committee is specified by Section VII-A of UNCA Tenure Policies and Regulations (see Section 14.2).

Recommendations to:   the Provost and VCAA

10.2.4 Faculty Committee on Hearings (FCH)  (revised bySD0314F SD0212F SD4191S)

Purpose

The committee's mission is to conduct hearings as specified in Sections 603 and 604 of the UNC Policy Manual and Section 14.2 of the Faculty Handbook.

Membership

Two tenured faculty members from each of the areas of Humanities, Natural Sciences, and Social Sciences; only one member may come from any subject-matter department. Members of the Committee of the Tenured Faculty, Faculty Grievance Committee, and Post-Tenure Review Committee may not stand for election to this committee. Election to the committee shall be for a term of three years, following the transition plan for 2015-2017 described in Senate Document SD0314F. Members who have served a full term may not succeed themselves. New members formally replace outgoing members as of the date of the first faculty meeting of the school year..

10.2.5 Faculty Grievance Committee (FGC) (revised by SD0314F)

Purpose

FGC's mission, as specified in Section 607 of The Code, is to hear, mediate, and advise with respect to the adjustment of grievances of members of the faculty. "Grievances" within the province of the committee's power shall include matters directly related to a faculty member's employment status and institutional relationships within this institution. However, no grievance that grows out of or involves matters related to a formal proceeding for the suspension, discharge, termination of a faculty member, or that is within the jurisdiction of another standing faculty committee, may be considered by this committee. The committee may hear a grievance relative to appropriate procedures in reappointment and tenure decisions. See Section 3.6 for Grievance Committee Procedure.

The committee's power shall be solely to hear representations by the persons directly involved in a grievance, to mediate voluntary adjustment by the parties, and to advise adjustment by the administration when appropriate. Advise for adjustment in favor of an aggrieved faculty member may be sent to the Chancellor only after the department Chair or other administrative official most directly empowered to adjust the matter has been given similar advise and has not acted upon it within a reasonable time.

If any faculty member feels that he or she has a grievance, he or she may petition the Faculty Grievance Committee for redress. The petition shall be written and shall set forth in detail the nature of the grievance and against whom the grievance is directed. The petition shall contain any information that the petitioner considers pertinent to his or her case. The committee shall decide whether the facts merit a detailed investigation so that submission of a petition shall not result automatically in an investigation or detailed consideration of the petition.

Procedure
See Section 3.6

Membership

Two faculty members at the professor rank, two members at the associate professor rank, and two members at the assistant professor rank at the time of election to the committee. Only one member may come from any subject-matter department. No officer of administration shall serve on the committee. For purposes of this section, officers of administration shall be deemed to include department chairs and program directors. Members of the Committee of the Tenured Faculty, Faculty Committee on Hearings, and Post-Tenure Review Committee may not stand for election to this committee.  Election to the committee shall be for a term of three years, following the transition plan for 2015-2017 described in Senate Document SD0314F. Members who have served a full term may not succeed themselves.

This committee is to be elected as specified by Section VII-C of UNCA Tenure Policies and Regulations (see Section 14.2).

10.2.6 Post-Tenure Review Committee (revised by SD0414F SD1000F)

Purpose

The Post-Tenure Review Committee (PTRC) is an elected faculty committee charged with the responsibility of carrying out the intent and purpose of Post-Tenure Review as articulated in Section 3.7. The functions of the PTRC are to ensure continuing quality of performance and professional growth of senior faculty (defined as tenured faculty at any rank who teach at least one-half time); to provide constructive feedback to senior faculty regarding professional growth; to serve in an advisory capacity to the Provost and VCAA in matters pertaining to actions taken as specified in the policy on Post Tenure Review.

Membership

The PTRC will consist of four eligible faculty members (see next section for eligibility criteria), one selected from each of the university's three program areas, and a fourth member who holds the highest number of votes after the first three members are selected. Members will serve three-year terms, after a transition period for 2015-16 described in Senate Document (SD0414F). Members who have served a full term may not succeed themselves. No more than one member may come from any one academic department. New members formally replace outgoing members on the date of the first faculty meeting of the academic year.

Each year the Faculty Senate will conduct an election by which the voting faculty shall elect one or two new members to replace outgoing committee members. Members will first be elected from any program area lacking a representative. If an opening remains after all program areas are represented, the remaining highest vote-getter will be elected.

The Post-Tenure Review Committee elects its own Chair. The Chair is responsible for maintaining committee records and passing those records to the next duly elected Chair of the PTRC. The permanent file for PTRC records is maintained in the Office of Academic Affairs.

A member of his or her own department may not review a person coming up for Post Tenure Review. A member of the PTRC who is from the same department as a person under review will be excused from discussions and will not participate in the review of a departmental colleague.

Eligibility

In addition to the general eligibility requirements for all ballots, eligibility for the PTRC ballot shall be governed by the following:

Challenge

If a person scheduled for Post Tenure review feels there is a conflict of interest between themselves and a member of the PTRC, he or she may submit a written petition to the Provost and VCAA for a ruling on the challenge. The Provost and VCAA is to respond to the petition within three weeks from the date of receipt of the petition. The Provost and VCAA's decision is binding.

Recommendations to:  the Provost and VCAA

10.2.7 Academic Appeals Board (AAB) (amended by SD1990S

Purpose

The Academic Appeals Board hears unresolved grievances filed by students who feel he/she has been treated unfairly or improperly in an academic matter by a faculty member of this University.

Procedure

The Faculty Conciliator is the person a student must contact in order to file a grievance (see Section 10.3.3). A quorum of AAB shall consist of five members, including no fewer than two students and three faculty members. AAB members are necessarily excluded from deliberations in which:
1. the Board member is related to one of the two principals,
2. the Board member is a departmental colleague of one of the principals,
3. the Board member is currently enrolled in a course taught by one of the principals,
4. the Board member is one of the two principals involved.

All questions of scheduling and satisfying deadlines shall be adjudicated by the Chair of the AAB. All records of the AAB's deliberations shall be kept in a file maintained and preserved by the Chair of the AAB.

Membership

The four faculty elected to AAB by the faculty shall serve a two year staggered term; they may be elected to serve a second term; they may not be elected to a third term until they have been off the Board for at least two years. An effort should be made to provide for representation from the three program areas. Alternates shall serve a one year term and a new alternate elected each year. Student members of the AAB and the Faculty Conciliator shall each serve a term of one year. The Faculty Conciliator may not serve more than three consecutive terms.

A Chair and a secretary of the AAB shall be elected from and by the faculty members on AAB. The AAB shall be chosen in the spring and will serve from the beginning of the fall semester through the following summer.

10.2.8 UNC Faculty Assembly  (SD3991S)

Purpose

The Assembly holds four regular meetings each academic year plus special meetings which may be called by the Chair or the President of the University. The Assembly advises the President on matters such as Academic Programs, Planning, Budgets, Faculty Welfare and Development and other matters which may come before the Assembly from the various campuses or the President and his or her staff.

Membership and Terms

A faculty assembly representative may be recalled by a simple majority vote of the Faculty Senate if he or she fails to attend more than two meetings in one academic year or if he or she fails to suitably attempt to arrange for a replacement for more than one meeting that he or she cannot attend during the term of service.

If a Representative fails to complete a term, the replacement is that representative's designated alternate; the designated alternate shall finish the representative's term. The new designated alternate will be the person who received the third most votes in the original election. If there was a tie for the third most votes, then the new alternate shall be determined by a coin flip at the next Faculty Senate meeting.

 

10.3 Committees Whose Members Are Elected by Faculty Senate

10.3.1 Distinguished Scholars Committee (revised by SD5500S) (SD0708F)

Purpose

1. To consult with the Chancellor on selection of candidates for Honorary Degrees
2.
To select the Highsmith Distinguished Visiting Scholar and to arrange for the residency

3. To make a nomination to the Chancellor annually or when advisable for a recipient of the Oliver Max Gardner Award, a distinction granted yearly by the Board of Governors to that faculty member on one of the sixteen campuses who has "made the greatest contribution to the welfare of the human race" during the year
4. To consider sponsorship of other scholars who may from time to time be available for temporary university duties

Membership

Four faculty members nominated by FWDC in consultation with the Chancellor and elected by the Faculty Senate for two-year staggered terms. One member is from each division and one is at large. Service on the committee begins at the first faculty meeting of the fall semester and runs to the same time of the following year.

Reporting

The committee shall report to the Senate and the Provost and VCAA annually, and shall deposit copies of any minutes in the Senate files.

Recommendations to:    Chancellor

10.3.2 Minority Affairs Commission (revised by SD4606S) (SD5000S)

Purpose

1. To formulate goals, policies and immediate actions which directly and effectively improve the quality of minority life on the UNC Asheville campus for both faculty and students.

2. To develop and to monitor policies which seek a steady growth in the proportion of minority students and faculty.

3. To develop the mechanisms which ensure equal opportunities and recognition for achievement among minority faculty and students.

4. To develop policies which ensure that minority students are monitored and advised to promote academic success.

5. To provide assistance to faculty search committees to enable such committees to aggressively recruit minority faculty.

6. To provide information to chairmen and to the Provost and VCAA concerning the evaluation of the professional activities of minority faculty.

7. To develop plans and immediate actions which ensure more effective and productive involvement of UNC Asheville with the Asheville minority community.

8. To otherwise address areas of concern to minority faculty and students.

9. To advise and consult with the Affirmative Action Officer in all matters relating to Affirmative Action.

10. To report annually to the University community on the status of minorities at UNC Asheville.

          Membership

  • Chair of the Faculty Senate to serve concurrently with his/her term as Senate Chair.
  • Three faculty elected by the Senate (at least two of whom must be a minority) to serve three-year renewable, rotating terms.
  • Three faculty appointed by the Provost and VCAA (at least one of whom must be a minority) to serve three year renewable, rotating terms.
  • Two students appointed by the VCSA in consultation with SGA (at least one of whom must be a minority) to serve one year renewable terms.
  • Dean of Students; ex officio and non-voting.
  • Director, Intercultural Center and Multicultural Student Programs; ex officio and non-voting.
  • Affirmative Action Officer; ex officio and non-voting.

Structure

1.  All member officers of the Minority Affairs Commission and the director of Admissions and Financial Aid will routinely report to the Commission at its regular meetings any activities related to minority and diversity affairs.

2. The chair will be elected by the Commission from the minority faculty representation.  The chair's duties include calling meetings and setting the agenda for meetings.

3. The secretary will be elected by the Commission from any voting member of the Commission.  The secretary's duties will include keeping minutes and distributing them prior to the meeting.  If he/she is unable to attend the meeting the chair must designate someone to fulfill this responsibility.

4. Members of the Commission will be selected prior to April 15 of each year for terms beginning with the next academic year. 

Recommendations to:

1. Legislative requests are reported directly to the executive committee of the Faculty Senate. As a matter of courtesy, these requests are also sent to the Provost and VCAA.
2. Administrative requests are reported to the Provost and VCAA for action. As a matter of courtesy, these requests are also sent to the Chair of the Faculty Senate.

Reports to:   the Provost and VCAA

10.3.3 Faculty Conciliator and Alternate (SD2695S)

Selection

The Faculty Conciliator is chosen by SGA from a list of four full-time faculty members submitted by the Faculty Senate. SGA selects one of the nominees as Alternate Conciliator should the circumstances of a specific situation make the involvement of the Conciliator impractical. Because of the personal nature of some of the grievances and the potential for injured feelings and hostility, only tenured faculty are eligible to have their names submitted to SGA for the position.

Both the conciliator and the alternate serve one year terms with the alternate assuming the position of conciliator in the subsequent year. A new alternate is chosen at the end of each spring semester; accepting the nomination as Alternate Conciliator means a two-year commitment to the process. Terms of service begin at the start of the fall semester continue through the following summer. The Faculty Conciliator is an ex officio non-voting member of the Academic Appeals Board.

Purpose

The job of the Faculty Conciliator is to hear student grievances, to try to resolve them at the earliest stage consistent with fairness to all parties, and to guide the student through the later stages of the grievance procedure if conciliation proves impossible. Consistent with justice, it should be the aim of the Conciliator to resolve as many cases as possible without going to the Academic Appeals Board.

Procedures

To accomplish this, the Conciliator may need to investigate the facts of a grievance presented by a student. Also, in the normal course of the grievance procedure, the Conciliator will need to meet with the faculty member against whom the grievance is brought, and in some cases, with that member's departmental chair or program director. The Conciliator has the right and responsibility to determine the sequence of and extent to which student, faculty member, and department chair are consulted prior to initiating the formal sequence of events which lead to an Academic Appeals Board hearing. This does not relieve the Conciliator of following the requirements of the formal grievance procedure but does allow the flexibility required to attempt to resolve the conflict prior to that final step. Since appropriate conciliation will require discussing issues that would normally fall under the protection of student confidentiality, students must be apprised of this fact at the beginning of the process and must sign a waiver stating they understand the responsibilities of the Conciliator regarding their rights to confidentiality. (This waiver will also point out that information  pertaining to the grievance will be held in confidentiality on a need to know basis, and the circle of those who "need to know" may broaden.) 

In all of these events, the Conciliator is not acting as an advocate for the student or the faculty member, but as a presenter of the student's case, and a seeker of a fair and acceptable outcome for all parties without having to resort to a formal Academic Appeals Board hearing.

Procedural Guidelines for the Conciliator

A. Confidentiality is essential in grievance procedures but is difficult to achieve when many parties are involved. The Conciliator should not divulge the names of students who bring a grievance nor of the faculty members against whom the grievance is brought nor the nature of the grievance, except insofar as is required to aid in the resolution of the grievance. Both the student and the faculty member are expected to function under the same restrictions.

B. Because of the time restrictions on the grievance procedures, the Conciliator should make immediate notes on the date of the first contact with the student and during any follow-up contacts. This log of events during the process should include only the date and the action taken on that date. These notes may become critical in determining whether or not procedural guidelines were followed. They will also serve as the basis for the required annual report to the Provost and VCAA.

C. The Alternate Conciliator may be called to serve in the event of the Conciliator's unavailability or if a conflict of interest occurs. The Alternate should be brought into the conciliation process early in the semester, at least to the point of periodic consultations about the generalities of case problems, procedures and any cases that might be expected to carry over into the Alternate's term of duty as Conciliator.

D. The student has 15 class days after the start of the new semester to bring to the Conciliator grievances about grades and 15 class days after an event to bring grievances about faculty behavior. The Conciliator then has 10 class days to attempt to resolve the dispute before initiating a formal Academic Appeals Board hearing. In extraordinary circumstances, the Conciliator shall have the right to request that the Academic Appeals Board hold a hearing to override the existing time guidelines in order to effectively deal with a problem. The Academic Appeals Board will determine if a time extension is appropriate.

E. The Conciliator provides an annual report to the Provost and VCAA of all cases heard and the names of the parties involved. This is important as a means to identify possible patterns of abuse or repetitive patterns of misconduct either by a faculty member against students or by a particular student towards various faculty members. The Provost and VCAA will have the discretion to decide if this information should be available for tenure, promotion, and reappointment decisions for faculty and student judicial hearings for students.

Reports to:   the Provost and VCAA.

10.3.4 Faculty Scholarship and Service Awards Committee (SD7708S  SD0112F SD8813S)

Purpose

1.  Select two of the ranked full-time faculty members for receipt of the Ruth and Leon Feldman Professorship Fund prize. This award will honor those faculty who have excelled in one or both of the following fields:

    A.  Demonstrated competence in the areas of teaching, research and published writings, and
    B.  Service to the community and to UNC Asheville.

2.  Select two of the ranked full-time faculty members to receive the annual award for distinguished scholarship.

3.  Select two of the ranked full-time faculty members to receive the annual award for distinguished service. 

Membership

Six full-time faculty serving two year staggered terms that run from September 1 to August 3.  Three new members shall be selected each year: one from Faculty Welfare and Development Committee, one from University Research Council, and one from University Service Council.  Chairs of these respective committees shall consult to assure all the broad academic areas are represented. Members of the review committee shall elect their own Chair. In making its decision, the review committee shall be free to consult with students, community people, or others who may assist the committee in making its decision.

Procedures

The faculty shall be invited by the Senate to submit written and signed nominations by March 1 specifying the past accomplishments which recommend an individual's nomination for any of the three awards.  These nominations shall be in keeping with the terms of the respective awards criteria. 

Nominations shall be reviewed by the Faculty Scholarship and Service Awards Committee.  In making its decision, the review committee shall be free to consult with students, community people, or others who may assist the committee in making its decision. In addition, nominations received during previous years as well as candidates from within the committee deliberations may be included in the review.

After its decision, which shall be kept confidential until the public announcement, the review committee, no later than May 1, shall inform the Provost and VCAA, who shall make arrangements for bestowing the award at the final spring faculty meeting. Recipients of the award will be listed in the UNC Asheville catalog in a section describing the Ruth & Leon Feldman Professorship Fund, Distinguished Scholarship Award and Distinguished Service Award. 

Reports to:   the Provost

10.3.5 University Research Council (URC) (Revised by SD7808S) (SD3006S) (SD0981F) (SD1209S)

Purpose

1. To encourage and facilitate faculty participation in academic research, scholarship, and creative projects, and professional communication of that work.

2. To advise the administration on matters relevant to the encouragement and support of university research.

3.  To award available intramural funds for faculty’s scholarly activities. 

4. To appoint two members who will sit on the Faculty Scholarship and Service Awards Committee that determines the recipient of the Distinguished Scholarship Award.  

5.  To appoint two members to the committee that will review applications for Professional Development Leaves. See Faculty Handbook 4.1.4.3.

Membership

Five members of URC shall be faculty, with one representative from each of the following: (i) the arts, (ii) professional programs (management and accounting, education, health and wellness), (iii) the humanities, (iv) mathematics and the sciences, and (v) the social sciences. Faculty members are nominated by FWDC and voted on by the Faculty Senate. The term of appointment shall be for two-year staggered terms.

[The sixth member shall be an administrator recommended by the Provost and will be ex officio. URC will elect a chair each year.]

Two members of the URC who are beginning the second year of their two-year terms will sit on the committee that reviews applications for Professional Development Leave. If there are fewer than two returning members, the chair will appoint one of the new members to this position.

Members of URC submitting grant proposals

[No members actively serving on URC may submit a proposal for funding during the designated submission period.]

Reports to:   the Provost

10.3.6 University Teaching Council (UTC) (SD7503S) (SD1309S)

The University Teaching Council (UTC) serves the relevant needs of the institution with respect to teaching. UTC is an institutional committee composed of faculty members and an administrator.

Purpose

1.  To encourage and facilitate improvements in methods and techniques of teaching on the part of all members of the UNC Asheville faculty.

2.  To develop criteria and processes for the awarding of intramural funds, as they become available, for the support of teaching.

3.  To advise the Director of the Center for Teaching and Learning on matters relevant to the encouragement and support of improved teaching, including: developing seminars, workshops, and other activities, both intramural and extramural, for the exchange of ideas concerning pedagogy; and identifying and pursuing sources of funds for programs that enhance teaching and student learning.

4. To appoint two members to the committee that will review applications for Professional Development Leaves.  See Faculty Handbook 4.1.3.

Membership:

  • Director of the Center for Teaching and Learning, ex officio
  • One FWDC member, ex officio
  • One at-large member will be a former recipient of a UNC Asheville teaching award
  • 3 faculty (one each from Humanities, Natural Sciences, Social Sciences)

The members shall be recommended by FWDC and approved by the Faculty Senate.
The term of appointment shall be for two years.
The faculty committee members will elect the Committee Chair on an annual basis.
Two members of the UTC who are beginning the second year of their two-year terms will sit on the committee that reviews applications for Professional Development Leave.  If there are fewer than two returning members, the chair will appoint one of the new members to this position.  

Recommendations and Reports to:  the Provost and VCAA

10.3.7 University Service Council (Revised by SD7908S) (SD5204S)

Purpose

Because faculty service is integral to every aspect of our campus operations, and because it complements teaching and research in the overall development of individual faculty members and the faculty as a whole, the University Service Council (USC) will promote an appreciation of service appropriate to the mission of the university.

USC will support and facilitate faculty, staff, administration, and student service activities on and off campus.  The Council will assess the role and effectiveness of service appropriate for the institution.  The Council will annually select members of the faculty, the university staff or administration who will receive grants to support either domestic or international service. Priority will be placed on faculty service activities, particularly those that clearly enhance student learning. The Council will serve to advise, develop, and review policy with regard to service activities and the appropriate role of service in professional portfolios as well as student learning experiences.

Membership

  • Eight members, three of whom will be full time faculty members representing the three academic divisions (Humanities, Social Sciences, and the Natural Sciences). These division representatives will serve three-year staggered terms and will be elected by the Faculty Senate. 
  • One administrator appointed by the Provost to serve a two-year term
  • Two students (one resident and one commuter) appointed by the Vice Chancellor for Student Affairs to serve one-year terms. 
  • One staff person appointed by the Chancellor’s Staff Advisory Committee (CSAC) to serve a two-year term
  • Director of the Key Service Learning Center, ex officio, voting member.

Duties:

1.  The Council will serve as the institution’s policy, assessment, and facilitating voice in matters relating to service on and off campus.

2.  The Council will review the institutional committee structure and periodically make recommendations with regard to number, purpose, and function of all institutional committees.

3.  The Council will assume responsibility for recommending policy with regard to the role of service in the professional life and portfolio of faculty, administration, and staff.

4.  The council will assume responsibility for recommending policy with regard to the role of service in the student’s academic and non-academic experience(s) while at the University.

5.  Each year the Council will select recipients of grants to support appropriate service activities.  These grants will be $250 to $1,000 for formal service activities approved by the Key Center for either service on or off campus including international service.  Emphasis will be placed on service that contributes to student learning and the professional development of the recipients.

6.  Two members of the Council will sit on the Faculty Scholarship and Service Awards Committee that determines the recipient of the annual Distinguished Service Award.  The recipient will receive a certificate and $1,000.  This award is to go to a person who has demonstrated exceptional service in support of the institution’s mission within the most recent five years.

7.  The council will consult with the appropriate office(s) to ensure that every five years (beginning in AY 2008-2009) a summary of significant service activities by faculty will be published and on file in the Library.

8.  The council will be consulted in the annual selection of the Reynolds and the William and Ida Friday service awards given to deserving graduating seniors.

Budget
The Service Council will have an operating budget equivalent to those received by the University Research Council (URC) and the University Teaching Council (UTC) for purposes of funding grants in the amount of no less than $250 to a maximum of $1000 to faculty, staff, or administration who meet criteria set by the council.  Priority will be given to faculty led off campus projects which clearly enhance student learning or professional development.  These funds will not compete with the grant associated with the Annual Distinguished Service Award.

Recommendations and reports to:   FWDC and the Provost.
At the end of each year the Council will also give an annual report on the State of Service for the Institution to the Chair of the Faculty Senate and to the Chancellor.

10.3.8 Faculty ILS Oversight Committee (ILSOC) DISSOLVED 5/2014 SD9216S SD9113S SD6309S SD8307S  SD0105F SD0304F SD0703F

10.3.9 Graduate Council  (SD3908S) SD0292F)

Purpose   

The UNC Asheville Graduate Council is responsible for advising and assisting the MLA Program Director in the overall administration and functioning of the Master of Liberal Arts Program. These responsibilities include advising and assisting the Director in:

1. Overall planning for the academic curriculum of the program including: course development; faculty recruitment; and revision and development of program design. The council will advise and assist the Director in maintaining the academic excellence of the program and in effectively administering it.

2. Establishing and implementing specific procedures of on-going program and curriculum evaluation.

3. Overseeing the academic advising system. Members who have served at least one semester on the Council will be assigned by the director as graduate student advisors as appropriate.

4. Implementing, and where necessary developing, admissions procedures and policies. Council members will assist the Director in interviewing and making admissions decisions on all applicants for the MLA program.

5. Creating an energetic program of grant and funding solicitation from foundations, government agencies, and private industry.

6. Proposing and initiating new educational services, auxiliary to the MLA degree program, which serve the needs and interests of the non-traditional student.

7. Planning and implementing an imaginative program of student recruitment.

8. Interpreting institutional requirements and regulations to MLA students and faculty.

9. Interpreting the nature and role of the MLA in the institutional setting and to society at large. Assuring coordination between the MLA Program and the Humanities program, other interdisciplinary programs and the undergraduate curriculum in general.

10. Approving MLA courses and instructors.

11.  The MLA Director will submit an annual report to the Graduate Council that will cover enrollment trends, capstone projects completed, new classes offered, new faculty participation, and use of the Program’s state and non-state budgets. 

Membership     (SD3908S) (SD3090S)

The Graduate Council will be composed of seven members:

  • Director of the MLA Program, ex officio, voting
  • Associate Director of MLA, ex officio, voting
  • Director of the Humanities Program, ex officio, voting
  • Director of the Asheville Graduate Center, ex officio, non-voting
  • Three faculty members with MLA teaching experience, one from each of the program areas: Humanities, Natural Sciences, and Social Sciences.

Faculty terms will be for three years, with one faculty member rotating off each year. The faculty members will be elected by the Senate, and one will serve as Chair of the Graduate Council.

Recommendations to:   Director of MLA Program
Reports to:   the Provost and VCAA

10.3.10 University Relations Faculty Advisory Committee (revised by SD5407S) (SD0790F)             

Purpose

                    1.  To serve in an advisory capacity to the Chancellor, including but not limited to the UNC Asheville Foundation, Development, Public Information, Publications, Graphics, Alumni Programming, Owen Conference Center, and Family Business Forum.

                    2.  To act as a liaison between Alumni and Development, the faculty and students.

                    3.  To obtain, on a regular basis, information from faculty, students, staff and the community at large on public relations and other matters which should be addressed by the Office.

                    NOTE:  Vice Chancellor for Finance and Operations is to present to the Faculty Senate an update of the current plans and activities of the Office in the Fall Semester.  This report should include information on the investment management advisor and the fees paid for their service.  The Vice Chancellor will schedule this meeting through the Faculty Senate Chair.  No more than three weeks prior to the meeting, the Vice Chancellor will submit, to the Faculty Senate Chair, a brief (1-2 page) written report that will be distributed to senators. The purpose of the Vice Chancellor's meeting with the Senators will be to discuss the report and respond to questions (SD3290S, SD3390S, SD0203F, SD0790S.)

Membership

 Recommendations to:  Chancellor

10.3.11 Intellectual Property Committee  (See Section 9.4.)

10.3.12 UNCA Foundation Board

Purpose

The UNC Asheville Foundation is a tax-exempt organization separate from the University whose fundamental purpose is to actively promote, both locally and at large, public understanding of and external support for the University and its program. Faculty representatives serve on the Board to: 

1. Provide faculty voice in Foundation activities,
2. Provide a mechanism for informing the faculty about Foundation activities.

Membership and terms

  • Three faculty members nominated by FWDC in consultation with the Chancellor and elected by the Faculty Senate serving staggered two year terms.
10.3.13 Student Affairs Faculty Advisory Committee (Revised SD0215F) (SD0507F)

Purpose

This committee serves as an advisory body to the Vice Chancellor for Student Affairs and other leaders in the Division of Student Affairs.  The committee members also serves as a pool of faculty who can serve on other ad hoc or short-term committees within Student Affairs (such as Tuition and Fee Committees, award committees, Orientation Advisory Committee, etc.). Responsibilities include providing information, feedback and advice on current student issues including, but not limited to:

  • Student learning opportunities outside of the classroom
  • Student issues that are presenting themselves in the classroom
  • What students are saying to faculty about Student Affairs programs and services and the overall quality of student life at UNC Asheville
  • Strategies for enhancing the quality of student life

 The committee also serves as a communicating bridge between the Vice Chancellor for Student Affairs and the faculty.  The Vice Chancellor will use the committee as a quick faculty feedback group on visions, plans and new initiatives in the Division of Student Affairs.

 Membership

  • Six faculty appointed by the Faculty Senate (recommended by FWDC after consultation with the VCSA), serving three-year staggered terms, two from each division
  • Vice Chancellor for Student Affairs
  • Associate Vice Chancellor for Student Affairs
  • Associate Vice Chancellor for Student Affairs Administration
  • Dean of Students

Each year the Faculty Senate will appoint two new members.

 Recommendations to:  Vice Chancellor for Student Affairs
 Reports to:  Vice Chancellor for Student Affairs

 The Vice Chancellor will convene the committee at least four times each academic year.

10.3.14 Textbook Committee (SD3508S)

Purpose

  • To ensure articulation of UNC Asheville Bookstore policies and procedures with General Administration requirements.

  • To review annually UNC Asheville Bookstore policies and procedures regarding sale and repurchase of instructional materials.

  • To communicate regularly with UNC Asheville faculty and students regarding policies and procedures regarding instructional materials.

Membership

The Chair will convene the committee at least twice each semester. 
Initially two faculty members will serve 2008-2010 and two faculty members will serve 2008-2009. 

    Recommendations to: Provost 
    Reports to:  Provost

        10.3.15 Institutional Effectiveness Committee (SD2612S)

 

        The Institutional Effectiveness Committee serves as an advisory group for UNC Asheville's Institutional Effectiveness process. Its duties include:

Membership

 

The committee will be composed of eleven members, three of whom will be permanent based upon their positions and regular duties in connection to assessment efforts. The members are as follows:

 

  • Provost

  • Director of Institutional Effectiveness

  • Director of Academic Assessment

  • Administrative representative appointed by Vice Chancellor for Finance and Operations

  • Administrative representative appointed by Vice Chancellor for Student Affairs

  • Administrative representative appointed from the Chancellor’s Division by the Chief of Staff

  • Administrative Representative from the Deans

  • Three faculty members, appointed by the Senate from a list of candidates provided by FWDC, balanced by Program Area.

Membership Terms

  • The Provost, Director of Institutional Effectiveness, and Director of Academic Assessment are ex-officio members of the committee. 
  • Administrative representatives are appointed for staggered three-year terms.
  • The Faculty members are appointed for two year terms.

 

Reports to:  Provost and VCAA

10.4 Committees Whose Members Are Appointed (Standing Committees)

Much of the ongoing faculty involvement in institutional decision-making occurs through a system of standing committees primarily staffed by faculty.

10.4.1 General Information on Standing Committees

10.4.1.1 How Standing Committees Are Created (SD0694F)

Committees which seek the status of Standing University Committee must follow the following procedure:

1. Petition the Provost and VCAA in writing for the status of Standing University Committee, giving a rationale for the request and suggesting the composition of the committee.

2. After consulting with the Faculty Welfare & Development Committee, the Provost and VCAA may either deny or approve the request. 
     a. If the petition is denied by the Provost and VCAA, the procedure is terminated or the petition may be revised and resubmitted to the Provost and VCAA.
     b. If the petition is approved by the Provost and VCAA, it is sent to the Faculty Senate for ratification.

3. The Faculty Senate will consider petitions approved by the Provost and VCAA.
     a. If the Faculty Senate fails to ratify the petition, the procedure is terminated or the petition may be revised and resubmitted to the Provost and VCAA.
     b. If the Faculty Senate does ratify the petition, a Standing University Committee is created.

10.4.1.2 How Standing Committees Operate

After the Office of Academic Affairs distributes the list of committee members, an organization meeting should be called by either the designated coordinator or staff person, or the faculty member whose name appears first on the list. At the first committee meeting business such as electing a Chair and a secretary and setting future meeting dates as appropriate should be done.

10.4.1.3 Required Reporting of Committee Activity (SD1490S)

All chairs of standing and ad hoc committees of the faculty shall submit a summary report of their significant activities for the year to the Provost and VCAA and the Chairs of the Senate and FWDC by May 30 of each academic year. This report should list uncompleted projects and other recommended activities for the next academic year, and any proposed changes in the committee structure, membership or focus. These reports should be made available to new committee chairs to aid in accomplishing committee objectives.

10.4.1.4 Alphabetized List of Standing Committees

The following table lists the current standing committees in alphabetical order.  Each committee title is followed by its location.

Africana Studies Advisory Council 10.4.27
Animal Care and Use Committee 10.4.18
Cultural and Special Events Committee 10.4.5
Enrollment Services 10.4.7
Environmental Health and Safety Committee 10.4.13
Graduate Council 10.3.9
Honors and Degree Programs 10.4.10
Honors Program Advisory Committee 10.4.9
Inquiry Arc Advisory Committee 10.4.34
Institutional Review Board (former Human Subjects) 10.4.20
Intercollegiate Athletics Committee 10.4.11
International Programs Advisory Committee 10.4.12
Key Center Advisory Committee 10.4.33
Library and Instructional Technology Committee 10.4.4
Position Allocation Committee 10.4.3
Pre-Health Professions Advisory Committee 10.4.21
Scholarship and Financial Aid 10.4.16
Student Affairs Faculty Advisory Committee 10.3.13
Sustainability Council 10.4.6
Teaching Awards Committee 10.4.29
Textbook Committee 10.3.14
Transportation Committee 10.4.15
Undergraduate Research Program Advisory Council 10.4.23
University School Teacher Education Council 10.4.8

 

10.4.1.5 Treatment of faculty members on standing committees who go on approved leave (SD4616S)

Active faculty members who go on approved leave will not be replaced but instead be expected to resume active duty on their respective committee(s) upon returning from leave. Committee chairs may request that the Faculty and Welfare Development Committee (FWDC) of the Faculty Senate replace a committee member on leave. In such cases, the faculty member will be permanently replaced for the remainder of his/her term, following the policy for replacing faculty members leaving Faculty Senate and elected committees (10.2.1.3 Election Procedures (SD6815S)).

10.4.2 Campus Commission on the Allocation of Student Services Funds (SD4806S) - Eliminated on 9/6/2012 SD0312F)

 

10.4.3 Position Allocation Committee (Revised by SD8508S) (SD1904S)

The Position Allocation Committee (PAC) is the primary means by which faculty can have input into the allocation process whenever a new faculty line is available or whenever an existing line becomes open (through retirement, resignation, or non-renewal of contract).

Structure:

The Committee consists of:

  • Provost

  • Dean for Natural Sciences

  • Dean for Social Sciences

  • Dean for Humanities

  • Associate Provost and Dean of University Programs

  • 3 Department Chairs, serving staggered 2-year terms
        One from each academic division, chosen by the chairs in that academic division.
        No person may be reappointed for consecutive terms. 
        No department may be represented by its chair in consecutive terms.

  • 1 Program Director, serving 2-year term
      
     Chosen by the program directors. 
        No program may be represented by its director in consecutive terms.

  •  1 Faculty Senate representative, serving 2-year term
        Appointed by the Faculty Senate Executive Committee. 

Two persons from the same department should never serve on this committee at the same time. 

Duties:

  • To make recommendations to the Provost regarding the allocation of faculty lines to academic departments and programs according to a three-year allocation plan that the committee is to develop and continually update. 
  • To develop and annually revise faculty hiring guidelines.
  • To consider which responsibilities originally delegated to the Council of Chairs could be profitably assumed by the Position Allocation Committee. 
  • To report annually to the Faculty Senate the three-year allocation plan, changes in hiring guidelines and suggestions as to how the Position Allocation Committee can be a more effective faculty voice. 

Implementation:  
In September 2008 department chairs and the program directors will select their four faculty representatives.  The four faculty members selected will draw lots to determine which two representatives will serve 2-year terms and which two will serve 1-year terms.  The Faculty Senate will select its representative in September 2008.  The Provost will convene the Position Allocation Committee in October 2008. 

Rules for Voting:

A member may not vote for a proposal from his or her department or program of appointment.

  • For the purposes of this document, a "Chair" is any Department Chair or Program Director that directly evaluates faculty for merit, reappointment, tenure, and promotion.

10.4.4 Library and Instructional Technology Committee (Revised by SD1112S (SD1312S SD5507S  SD0706F)

Purpose

The University Library Committee advises the University Librarian, the Provost & Vice Chancellor for Academic Affairs, and the Faculty Senate on broad policies relating to the libraries and library services.  Such advice may include but should not be limited to budget, collections, services, facilities, as well as the use and needs of instructional technology both in the classroom and as remotely accessed. The Committee further seeks to develop and disseminate information on the library and research needs, library concerns from and affecting various constituencies of our learning community, and present and future library services.

Membership

The Faculty Welfare & Development Committee shall nominate faculty members to the Faculty Senate for staggered three-year terms.  Terms are renewable.  The Student Government Association shall name students to serve one-year terms.  The chair shall be selected annually from among the faculty members.  Ex officio members shall be non-voting.  The Committee shall be constituted as follows:

 

Faculty

·         Humanities & the Arts (1)

·         Natural Sciences (1)

·         Social Sciences (1) 

 

Students

·         Residential student (1)

·         Commuter student (1)

 

Ex Officio

·         University Librarian

·         Director, Teaching & Learning With Technology

·         Director, Center for Teaching & Learning

·         Chief Information Officer

10.4.5 Cultural and Special Events Committee (SD7003S)

Purpose

1. To choose performing arts and events for the campus community and the community-at-large and to assist in many aspects of actual event presentation.

2. To assist in developing collaborations between Cultural and Special Events Committee and various academic and student affairs departments on campus, as well as other presenting venues and arts presenters in the region. Committee members will work together to choose collaborations that directly extend and enhance current academic and co-curricular experiences of students.

3. Assist other campus groups and departments with programming their own cultural and/or performing arts events each year by allocating a portion of each yearly budget towards these activities.

Membership

  • Assistant Director of Student Life/Cultural Programming
  • 3 faculty serving staggered two-year terms (appointed by FWDC in consultation with the Provost and VCAA)
  • 1 staff member (appointed by CSAC)
  • Student Cultural Events Intern
  • 5-7 students serving one-year renewable terms (appointed by SGA in consultation with Assistant Director of Student Life/Cultural Programming)

Service

Service on the committee will begin three weeks prior to the first event sponsored by Cultural and Special Events each academic year and will continue to the same time the following year. Committee membership requires attendance at regular meetings, serving on sub-committees, and assisting in events production.

Recommendation To:  Assistant Director of Student Life/Cultural Programming
Reports To:     the Provost and VCAA or his/her designee

10.4.6 Sustainability Council (SD6415S)

Purpose

The Sustainability Council oversees the development, monitoring, and ongoing reassessment of UNC Asheville’s institutional sustainability plan as well as any further documents that may emerge as part of the planning process. The sustainability plan will include recommendations for prioritized goals and strategies for each of the following targeted areas: academics, engagement, operations, and planning & administration. The establishment of the Council responds to calls for the integration of institutional sustainability referenced in UNC system sustainability policy 600.6.1, Faculty Senate Resolution on Environmental Sustainability 0803F, and Student Senate Resolution on Sustainability 06-0029.

Charge and Responsibility 

Responsibilities of the Council, some of which may be delegated to selected Sub-Councils, include:

  • Development of recommendations for a comprehensive sustainability plan, including campus-wide sustainability goals and objectives, as well as other related documents as needed
  • Creation and launch of sub-Councils addressing targeted areas
  • Identification of mechanisms and responsible parties for implementation
  • Receiving plan updates and measuring progress.

Membership

The members of the Council are appointed by the Co-Chairs. The Faculty Development and Welfare Council (FWDC) provides final approval for faculty members. Members of the Council are appointed to two-year staggered terms, renewable in one- or two-year increments for up to six consecutive years of service. Student members will serve for one-year terms, renewable in one-year increments for up to three consecutive years of service. The Director of Sustainability and Director of Facilities Management positions are appointed ex-officio and not subject to the three-term limit. Unexpected openings will be filled by consultation of the Co-Chairs. The Council has membership as follows:

  • The Co-Chairs of the Council

    One Co-Chair of the Council shall be the Provost and Vice Chancellor for Academic Affairs. The other Co-Chair shall be the Vice Chancellor for Finance & Operations. The Co-Chairs shall preside at all meetings of the Council. The Co-Chairs also are charged with periodic reporting on the progress of the Council. The Co-Chairs may appoint membership of all Sub-Councils and shall designate the Sub-Council chairs.  They may assign such additional duties to other members of the Council as deemed necessary for the conduct of the work of the Council and which are not inconsistent or conflicting with the duties otherwise prescribed.

  • Faculty Members

There shall be a minimum of three UNC Asheville faculty members representing the campus.  All faculty members shall bring a demonstrated interest and engagement in campus sustainability efforts and the Council shall be formulated so as to be collectively knowledgeable about the total scope of sustainability at the University. 

  • Staff Members

There shall be a minimum of three UNC Asheville staff members (not including the Co-Chairs) representing the campus. Staff members shall be current SPA or EPA non-faculty employees. All staff members shall bring a demonstrated interest and engagement in campus sustainability efforts and the Council shall be formulated so as to be collectively knowledgeable about the total scope of sustainability at the University.  

  • Student Members

There shall be a minimum of three UNC Asheville students representing the campus. One student member shall be a current co-director of the Student Environmental Center. One student member shall be selected by the President of the Student Government Association. The third student member will be selected the Director of Sustainability based on their significant engagement with sustainability and environmental activities on campus.

Recommendations and report to:  Chancellor and the University Planning Council, as well as other governing bodies including Faculty Senate and Student Senate as appropriate depending on the nature of the recommendation. Sub-Councils may be staffed and launched by the Council on a limited term or standing basis. These groups will be responsible for reviewing, analyzing, prioritizing and recommending such strategies that are necessary and appropriate to addressing overall sustainability goals. All Sub-Councils will report progress and recommendations back to the Council.

Meetings

The Council shall meet at least once per semester upon due notice by the Co-Chairs, or more often, if necessary, to conduct the business of the Council. The Co-Chairs shall advise the members of the time and place of the meeting.

10.4.7 Enrollment Services Advisory (SD2515S) (SD1898S)

Purpose

The Enrollment Services Advisory committee hears student appeals and petitions related to enrollment. The committee:

1. reviews student appeals relative to admission decisions, academic actions (i.e., suspension and dismissal), and scholarships, 

2. reviews student petitions for special enrollment considerations, such as tuition refunds, waiver of tuition-surcharges, and late drops/withdrawals,

3. makes recommendations to APC regarding university academic regulations, and

4. advises the Assistant Provost on other enrollment issues, as needed.

The committee, or subgroup of the committee which must include at least one member of the faculty, normally meets bi-weekly when classes are in session. Special meetings are called at the conclusion of each semester to review appeals of suspension and dismissal.

Membership

  • Three faculty, serving staggered, two year terms;
  • Assistant Provost for Academic Administration, Dean of Students, Registrar, Director of Advising, Director of Health and Counseling Services, Associate Vice-Chancellor for Finanace, and Director of Student Accounts.

Recommendations to -- Assistant Provost for Academic Administration
Reports to:  the Provost

10.4.8 University School Teacher Education Council (formerly FACTE) (SD2115F) (SD4401S)

In 1997, the NC General Assembly appropriated money for the creation of partnerships between UNC system departments of education and public schools.  UNC Asheville was granted funding to begin such a partnership. Members of the Department of Education, public school teachers, administrators, and arts & science faculty created a new structure, University School Teacher Education Partnership (USTEP), to coordinate partnership activities. Because of the overlap in purpose and membership between USTEP and the Faculty Advisory Committee on Teacher Education, the two have been merged into a single entity called the University School Teacher Education Council (USTEC).

Purpose

  • Provide coordination and articulation between the University's Arts and Sciences  departments, the Department of Education, and the Local Education Agencies (LEAs) in following the state's guidelines for the preparation of teachers within UNC Asheville’s liberal arts model for teacher licensure;
  • Develop the goals, objectives, and strategic plan for guiding the work of USTEC;
  • Make recommendations to the Department of Education Chairperson based on reports from USTEP subcommittees. Each USTEP subcommittee chair will serve as a member of the USTEC University Standing Committee; and
  • Encourage all members of USTEC to participate in the work of one of the USTEP subcommittees.

Membership

  • At least 3 UNC Asheville Department of Education faculty, appointed by the Department of Education Chair and to include the USTEP Director, appointed by the Department of Education Chair.
  • Department of Education Outreach Coordinator
  • Provost and VCAA (or designee)
  • 3 UNC Asheville Arts & Science Faculty, appointed by VCAA in consultation with the Department of Education Chair and to include faculty representing the Social Sciences, Natural Sciences, and Humanities
  • At least, 1 public school teacher, appointed by the Department of Education Chair and to include representatives from partnership LEAs
  • At least, 1 public school administrator (the Superintendents or their designees) from each partner LEA system
  • At least, 1 community member, appointed by the Chair of the Department of Education
  • At least, 1 UNC Asheville student, appointed by the Chair of the Department of Education


The Administrative Committee will include the Education Department Chair, USTEC Director, and the Outreach Coordinator.

The Chair of the Education Department, the Provost and VCAA (or designee), and superintendents are permanent members. The USTEP director is appointed annually by the Education Department Chair. All other members serve a staggered 2 year term. Committee and partnership members from the 2000-2001 academic year are expected to continue on or rotate off based on their current terms, whichever constitutes the end of their 2nd full year.

Recommendations to:   Chair, Dept. of Education
Reports to:  the Provost and VCAA

10.4.9 Honors Program Advisory Committee (SD7903S)

Purpose

The Honors Program Advisory Committee exists to provide ongoing oversight of the University Honors Program, advice to the Director of the program, and advice regarding the Program to the University administration.

Responsibilities:

Members of the Honors Program Advisory Committee will

  • Offer direction for the program.
  • Establish policies and guidelines for admission of new students to the Program
  • selection of course offerings co-Curricular activities
  • Assist the Director and Associate Director in determination of and requests for appropriate funding, both from the University and from external sources.
  • Approve recognition of students eligible for Distinction as a University Scholar, using established guidelines.
  • Help to advise students either formally, or informally (e.g. students involved in study abroad, service learning, production of Honors publications).
  • Receive and provide feedback on annual reports and other measures of progress produced by the Director.
  • Help to publicize and advocate for Honors program and its activities.

Membership

  • The Faculty Welfare Committee will appoint two faculty members per year to serve staggered two-year terms on the committee. Appointments may be renewed for one additional two-year term.
  • Ex Officio members will include the Director and the Associate Director of the Honors Program.

The Director and Associate Director may invite student members of the Honors Student Advisory Committee to meet with the Honors Program Advisory Committee on a non-voting basis as desired.

Recommendations to: Provost and VCAA or designee
Reports to: Provost and VCAA or designee

10.4.10 Honors and Degree Programs (SD3197S)

Purpose

1. Recommends who among the graduating class is to receive what level of University-wide Honors.

2. Recommends policy concerning the granting of University-wide Honors as well as approves policy for granting departmental or program distinction.

3. Recommends a recipient for the annual Manly E. Wright Scholarship Award to the graduating senior judged first in scholarship.

4. Reviews and approves requests from students who wish to develop and pursue a program of Independent Study leading to either the BA or BS. The committee must approve the proposed program curriculum before the student may formally pursue their desired course of study. The committee's decision is forwarded to the registrar.

Membership

  • Five faculty members, each representing a different department with no more than two from the same division. Members shall serve two year staggered terms.

Recommendations to:  the Faculty body
Reports to:  the Provost and VCAA

10.4.11 Intercollegiate Athletic Committee (SD7703S)

Purpose

The Intercollegiate Athletic Committee is required by the NCAA. The responsibilities include:

  1. Oversight of the Athletic Department budget
  2. Monitoring of the academic progress of the student athletes
  3. Advice to the Athletic Director on issues of importance

Membership:

  • Ex-officio members:
        Director of Athletics
        Associate Athletic Directors
        Senior Womens Administrator, Athletics
        Compliance Officer
        Academic Advisor
  • Faculty Athletics Representative, Chair, (appointed by Chancellor)
  • Equity Advisor to the Chancellor for Athletics (appointed by Chancellor)
  • 3 faculty serving two-year staggered terms (appointed by FWDC)
  • 2 students serving one-year terms (appointed by VCSA)

The voting members of the IAC are the three faculty appointed by FWDC and the two students appointed by the VCSA.

Recommendations and reports to:   the Chancellor

10.4.12 International Programs Advisory Committee (Revised by SD0305F) (SD6803S)

Purpose

Advisory to the International Studies Director and Director of Study Abroad in curriculum development, study abroad program development, annual and long-rang program planning, budgeting and publicity.

Membership

  • Director of International Studies (Chair)
  • Director of Study Abroad
  • International Students Advisor
  • 6 faculty members with at least one from each of the three academic areas and serving staggered, two-year terms, selected by the FWDC.
  • 2 Students, one-year terms (appointed by VCSA)

Recommendations to: Directors of International Studies and Study Abroad
Reports to: the Provost and VCAA or his/her designee

10.4.13 Environmental Health and Safety Committee SD1713F SD8007S (formerly Energy & Safety as well as Safety and Health Committee)

    Purpose:

    To ensure that UNC Asheville, as a state agency, implements a safety and health committee structure that provides
    management and non-managerial involvement in the on-going responsibility of providing a safe work environment. The
    safety committee will also provide insight into safety planning and training

    Duties

    1. Review all safety and health policies and procedures established by UNC Asheville.

    2. Review incidents involving work-related fatalities, injuries, illnesses or near-misses.

    3. Review employee complaints regarding safety and health hazards.

    4. Analyze the agency’s work injury and illness statistical records.

    5. Conduct meetings at least once every three months. Maintain written minutes of such meetings, send copies to each committee member and post in the appropriate workplace.

    6. Make written recommendations on behalf of the committee to the next highest safety and health committee and/or agency head.

Additional duties may be added as the committee develops bylaws and operating procedures.

 

     Membership

  • One member of Chancellor Staff Advisory Committee (appointed by CSAC)

  • One non-supervisory and one supervisory representative (appointed by Senior Administrator for University Enterprises and Director of Athletics)

  • Two faculty, each serving a three year term (staggered); appointed by FWDC; one of these faculty members should serve as a representative from the Scientific Lab Committee to the Environmental Health and Safety Committee.

  • One non-supervisory and one supervisory representative (appointed by the Vice Chancellor of Finance and Operations)

  • One non-supervisory and one supervisory representative (appointed by the Vice Chancellor of student Affairs)

  • A representative from the Lab Safety Committee will serve on the Environmental Health and Safety Committee (appointed by the Committee)

  • Environmental Health and Safety Officer (voting ex officio member)

  • Environmental Health and Safety Professional (voting ex officio member)

    Recommendations to:  Director of Emergency Management
    Reports to
:  Director of Public Safety

   

10.4.14  Sustainability Committee SD7907S (evolved into the Sustainability Council - see 10.4.6)

              Purpose

    Facilitate increased energy and environmental resource conservation in our campus community through collaboration of
    the faculty, staff and students on issues of day-to-day campus operations, strategic planning, renovation, and new
    construction.

     Membership

  • Two faculty and two alternates appointed by the Faculty Senate, each serving a two year staggered term

  • Landscape Architect

  • Two Office of Design and Construction staff members appointed by the Director for Facilities Management & Planning

  • One Student Government Association representative

  • One student demonstrating interest in energy and environmental concerns appointed by the Student Government Association.

    Recommendations and reports to:   Director for Facilities Management and Planning

10.4.15 Transportation Committee (SD3106S SD2213S)

Purpose

This committee will review and make recommendations concerning all parking and transportation issues (includes parking, mass transit, bicycle facilities, pedestrian resources, carpooling etc.). In addition, it will be the final arbitrator for parking citations hearing Appeals to Parking Petitions.

Membership

  • Two faculty and two alternates appointed by the Faculty Senate, each serving a two year staggered term

  • Two staff and two alternates appointed by CSAC, each serving a two year staggered term. 
    Alternates will assume Committee membership for two years upon other members completing their time.

  • Two students and two alternates recommended by the President of the Student Government Association.

  • The Committee will annually select a chairperson from among its Faculty and Staff members.

Note:  Persons with delinquent parking or traffic fines or persons who have received multiple citations for parking or moving traffic violations shall not be eligible for appointment to the Committee

Ex Officio:    UNC Asheville Transportation Coordinator.

Recommendations and reports to:   The Director of Public Safety/Chief of University Police.

10.4.16 Scholarship and Financial Aid (SD1998S)

Purpose

1. Determines final awards the university merit scholarships, based on faculty and student input from campus interviews and folder evaluations.

2. Approves recommendations of awards for university need-merit and/or other special scholarships.

3. Determines policies and procedures for the awarding of university scholarships.

4. Reviews and makes recommendations for Financial Aid policies and procedures.

Membership

  • one faculty member serving a one year term (appointed by FWDC in consultation with the Provost and VCAA)
  • one staff member selected by the Assistant Provost of Academic Administration
  • Assistant Provost of Academic Administration
  • Assistant Provost for Admissions & Financial Aid
  • Director of the Honors Program
  • Director of Undergraduate Research
  • one student (appointed by VCSA).

Recommendations to:   Assistant Provost for Admissions and Financial Aid
Reports to:  the Provost and VCAA

10.4.17 Adjunct Faculty Committee (SD0500F) [Committee Eliminated SD0608F]

10.4.18 Animal Care and Use Committee (SD6515S) (SD7303S)

Purpose

The Animal Care and Use Committee is charged with the task of reviewing and monitoring projects which utilize live animals to insure compliance with relevant legislation, to meet the University's moral and ethical obligations to other living organisms, to provide assurances for granting agencies, to address public concerns about the humane treatment of experimental animals, and to protect investigators and students from unsubstantiated or unwarranted allegations of improper procedures. (The definition of live animals is directed by federal law, i.e. Public Health Services Act (Public Law 99-158), Laboratory Animal Welfare Act (PL 99-198), and 1985 Health Research Extension Act.)

Duties

  1. Review the Application for Animal Use required of any project by an investigator of UNC Asheville (faculty or student) or any teaching procedure which requires the use of live animals.
  2. Review all grant applications by UNC Asheville investigators which require the use of live animals.
  3. Conduct semi-annual site visits to all live animal housing facilities on campus.
  4. The Chair should send out a yearly reminder about the appropriate use of animals.

Membership

  • One faculty scientist who is using live animals (appointed by FWDC in consultation with the Provost) as chair
  • One veterinarian (appointed by the Chancellor)
  • One non-affiliated person (This person is not to be engaged in research with live animals, but may be a member of the UNC Asheville faculty or staff, and is to provide representation for the general community interests in the proper care and treatment of animals. (appointed by FWDC in consultation with the Provost and VCAA)

All members of the committee are appointed for two year terms. Individuals may be reappointed to successive terms.

Recommendations to: the URC for policy and procedural changes
Reports to: the Provost and VCAA

10.4.19  First Year Experience Advisory (integrated into ILSOC)

 10.4.20 Institutional Review Board (SD8913S) (SD0393F) (SD3110S)

Purpose

The UNC Asheville Institutional Review Board (IRB) is charged by the University with reviewing all University activities involving human research subjects, according to the Department of Health and Human Service’s Code of Federal Regulations (CFR) for the Protection of Human Subjects (45 CFR 46), in order to safeguard the welfare and rights of research participants.  The UNC Asheville policy on human subjects applies to all faculty, student, and staff research involving human subjects, regardless of funding source.  The UNC Asheville IRB reviews behavioral research protocols; investigators wishing to conduct invasive biomedical research activities should seek approval from an external IRB certified for such review.

 

Membership

Membership of the IRB conforms to federal guidelines (45 CFR 46.107).  

  • 6 voting members and 3 alternates, selected by the FWDC in consultation with teh Provost and VCAA and the existing IRB chair. Faculty members serve staggered three-year terms which may be renewed, while the community representative serves a one-year term which may be renewed.
    • Two faculty members who have expertise in research involving human subjects from a behavioral or biomedical research discipline (e.g., Psychology, Management)
    • At least one faculty member who has expertise in research using the scientific method but not primarily involving human subjects (e.g., Environmental Science, Chemistry) and  one or two faculty member from any discipline to bring total voting faculty membership up to five
    • One member unaffiliated with the university who has expertise in scientific study which may or may not involve human subjects (Community Representative)
    • One alternate from each of the above categories  

In appointing the members of the IRB, attention should be paid to gender, racial, and professional diversity. 

Committee members are requested to serve a minimum of one full term, and must maintain IRB Member CITI Training Certification. 

The Chair of the IRB must be a tenured member of the faculty.  It is best for the Chair to have served two years as a Committee member prior to assuming the role of Chair, and to serve as Chair for more than one year.  At the completion of his or her term, outgoing Chairs are requested to attend IRB meetings for one year after their term, either as a formal member of the committee or as an ex officio non-voting member, to serve as a mentor for the new Chair and to promote consistency and continuity. 

Procedures
IRB procedures and policy will be updated as necessary in order to remain compliant with 45 CFR 46, and any applicable state or local laws. UNC Asheville IRB policies as well as links to 45 CFR 46 are available at http://irb.unca.edu.  Faculty members are encouraged to consult this site for updated procedures and documents.

Recommendations and reports to:   the Provost

10.4.21 Pre-Health Professions Advisory Committee (SD7803S)

Purpose

The Pre-Health Professions Advisory Committee is responsible for coordinating advising and writing a committee letter of recommendation for students interested in seeking an advanced degree at a Health Professional School (medicine, dentistry, pharmacy, veterinary medicine, etc).

Membership:

The committee will be composed of seven members, three of whom will be permanent based upon their regular duties. The members are as follows:

  • Director of the Pre-Health Professions Advisory Committee (appointed for a five-year term by the Provost and VCAA in consultation with the Deans). This person must be a member of the faculty.
  • The campus physician or another health professional who is deeply interested in UNC Asheville (appointed annually by the Provost and VCAA).
  • Coordinator of the Pre-Health Professions.
  • Four faculty serving staggered four-year terms (appointed by FWDC in consultation with the Provost and VCAA).

Recommendations to:  Director of the Pre-Health Advisory Committee.
Reports to:  The Provost and VCAA

10.4.22  (integrated into another section)

10.4.23 Undergraduate Research Programs Advisory Council (SD6903S)

Purpose

The Undergraduate Research Program Advisory Council is needed to provide consistent faculty, student and staff input into the Undergraduate Research Program.

Responsibilities

  1. Offer direction for the program.
  2. Establish policies and guidelines for grants and activities.
  3. Evaluate grant proposals from students
    - Regular semester grants
    - Summer grants
    - NCUR grants
    - Travel grants
  4. Approve recognition of students as University Research Scholars or as Departmental Research Scholars
  5. Seek ways of enhancing the program through increasing financial resources and addressing ways for the program to be recognized on and off campus.
  6. Assist in planning, reviewing and critiquing the ongoing activities
    - Fall symposium
    - Spring symposium
    - UNCA Undergraduate Research Journal.

Membership

  • Director of Honors Program, ex officio
  • Editor of the NCUR (National Conference on Undergraduate Research) Proceedings, ex officio
  • Director of Undergraduate Research Program, ex officio
  • Program Assistant of Undergraduate Research Program, ex officio
  • 3 faculty members (one from each academic area, appointed by FWDC)
  • 1 member of the library staff (appointed by the Director of the Undergraduate Research Program in consultation with the University Librarian)
  • 4 students (appointed by Director of URPAC in consultation with the Director of the Honors Program.)

Faculty and library staff members will serve two-year, staggered, terms, renewable for two additional terms. Students will serve one-year terms, renewable for one year.

Recommendations to: Director of Undergraduate Research
Reports to: Provost and VCAA or his/her designee.

10.4.24  Women's Studies Advisory Committee (Women's Studies is now a major)

10.4.25 Asheville Institute Advisory Committee (AIAC) (SD1205S) [Committee Eliminated] (SD0508F)

10.4.26 Aesthetics Advisory Committee (SD8015S) (SD0297F) (eliminated 04/30/2015)

10.4.27 Africana Studies Advisory Council  (Revised by SD1605F  (SD1794S)

Purpose

This body will advise the Director in matters of program planning and delivery, curriculum development, resource acquisition, and outreach as well as

  • program design, revision and maintenance;
  • recommending purchases of instructional materials for the library and academic departments;
  • approving courses included in the program;
  • evaluating the teaching and performance of faculty participating in the program;
  • seeking university approval of any changes to the existing program’s curriculum or structure;
  • organizing Faculty Development opportunities designed to enhance teaching of African and African-American topics;
  • assisting University Relations in seeking private financial support for the program;
  • supporting cooperative activities that involve the public and the Africana Studies Program.

Membership

  • At least three faculty members appointed by FWDC in consultation with the Associate Provost serving two-year staggered terms.

Recommendations to: Director of Africana Studies
Reports to: Associate Provost and Dean for University Programs

10.4.28 Sexual Harassment Advisory Committee (DISSOLVED 10/01/2015 SD0315F) (Revised by SD5707S) (SD8103S)

10.4.29 Teaching Awards Committee (SD4906S)

Purpose

To select the annual recipients of UNC Asheville’s various teaching awards.

Membership

  • the seven most recent recipients of Teaching Awards,
  • the prior year's UNC Asheville Distinguished Teacher, ex officio without vote.

The most recent recipient of the UNC Asheville Distinguished Teacher Award serves as committee chair.

Recommendations and reports to
Provost and Vice Chancellor of Academic Affairs

10.4.30 Teaching Fellows Advisory Council (DISSOLVED 11/05/2015 SD0815F) (Revised by SD1705F) (SD8303S)

10.4.31 Violence Prevention  (reassigned to Public Safety and Student Affairs)

10.4.32 Radiation Safety Committee (SD1613F) (SD8003S) (Reassigned to Lab Safety Committee)

10.4.33 Key Center Advisory Committee (SD2911S)

Purpose:

The Key Center Advisory Committee exists to  oversee and support both the creation of Service Learning Designated Courses and the academic honor of Community Engaged Scholar.

Responsibilities: 

Members of the Key Center Advisory Committee will:

·         Approve requests to make courses service-learning designated

·         Approve the work of students seeking to be Community Engaged Scholars

·         Offer direction to the Key Center to make service-learning efforts both state of the art and science

·         Advise the director of the Key Center on matters she or he needs assistance with

·         Help promote service learning to campus members

Membership:

  • The Key Center director (ex-officio)
  • Three faculty members (one from each division) appointed by FWDC in consultation with the Associate Provost
  • One student appointed by the Vice Chancellor for Student Affairs in consultation with the director of the Key Center

 Members would serve staggered terms of two years with a one year appointment for the student representative. 

Reports to:  The Provost or the Provost’s designee

10.4.34  Inquiry Arc Advisory Committee as a Standing Committee (SD4612S)

 

Purpose

 

The Arc Advisory Committee exists to guide and support both the 5-year Inquiry ARC implementation as well as to guide changes in QEP implementation in the subsequent 5 years.

 

Responsibilities

 

An Arc Advisory Committee will provide guidance and support and serve in an advisory capacity to the QEP Director and the IE Director. 

 

Members of the Arc Advisory Committee will:

 

·         Offer direction, guidance, and support to the QEP Director and the Institutional Effectiveness (IE) Director as the QEP Implementation unfolds

·         Approve major changes in the Inquiry ARC Implementation and Assessment Plans

·         Offer direction to the QEP Director and the IE Director on assessment, critical thinking pedagogy, engaged learning and scholarship, professional development, information technology, marketing, etc. as needed

·         Advise the QEP Director and IE Director on matters they need assistance with

·         Help promote Inquiry ARC to campus members

 

 

Membership

 

Four faculty members:  Members may represent both UGR or SL and a program area, as follows:

·         The QEP Director (ex-officio)

·         The IE Director (ex- officio) or representative.

·         1 representing the Undergraduate Research Program (UGR) appointed by the director of Undergraduate Research in consultation with the QEP Director

·         1 representing the Key Center for Service Learning (SL) appointed by the director of the Key Center for Service Learning in consultation with the QEP Director

·         2 more members to complete the representation from each of three program areas (Humanities, Social Sciences, Natural Sciences) appointed by FWDC in consultation with the QEP Director

 

Two staff members:

·         1 appointed by CSAC in consultation with the IE Director

·         1 representing a relevant student affair area (e.g. Student Activities and Integrative Learning, Campus Recreation, Planning and Assessment) appointed by the Vice Chancellor of Student Affairs in consultation with the IE Director

 

Two student members:

·         2 appointed by the Vice Chancellor of Student Affairs in consultation with Student Government Association Leadership

 

Faculty and Staff Members would serve staggered terms of three years

 

Student Members would serve one year terms, with the option to continue a second year.

 

Reports to: The Provost or the Provost’s designee

10.5 Individual Service Appointments

For information about reassigned time associated with these appointments, see Section 3.1.4.1.5.

10.5.1 Faculty Handbook Editor (SD2005S)

The Senate Secretary shall act as the Faculty Handbook Editor. The editor is responsible for maintaining the Handbook through annual revisions and reports to the Chair of the Faculty Senate.

10.5.2 Humanities Director

Duties

The Director of Humanities is responsible for scheduling all sections of Humanities courses each term, supervising faculty who teach only within Humanities (e.g., adjuncts), and supervising the coordinators of the four Humanities courses.

Appointed by:   the Provost and VCAA

Term of Appointment:  3 years, renewable

10.5.3 Arts and Ideas Director

Duties

The Arts and Ideas Director is responsible for recruiting faculty to teach in the Arts and Ideas program, working with participating faculty to develop the ARTS 310 course, and scheduling multiple sections of ARTS 310 and the ARTS workshops.

Appointed by:  the Provost and VCAA

Term of Appointment:  3 years, renewable

10.5.4 Director of the Honors Program

Duties

The Director's responsibilities include planning the Honors program, both academic and co-curricular; appointment of faculty members to teach Honors classes (in consultation with other department and program heads); selection of students as members of the program; maintaining and implementing Honors policies; supervising the process of naming graduating seniors for Distinction as University Scholars; arranging assessment for Honors classes and other activities; organizing the non-classroom activities of the program including study abroad, service learning, post-graduate opportunities, and co-curricular events; representing the program to the University, the community, and prospective students; assisting with admissions, recruitment, and scholarship decisions; and providing liaison with the Undergraduate Research program. (See Section 11.2 for program information)

Appointed by:   the Provost and VCAA

Term of Appointment:  3 years, renewable

10.5.5 Director of the Undergraduate Research Program

Duties

The responsibilities of the Director of the Program include:
1. cooperating with the University Laurels Merit Scholarship Program, to recruit and retain talented students;

2. serving as an information conduit for students and faculty who want to learn more about undergraduate research;

3. providing information about funding opportunities for students through academic year and summer research and presentation grants;

4. coordinating the interaction of undergraduate research students with external groups (e.g. NCUR, Research at the Capital, SOARS);

5. arranging for public presentation of the work of undergraduate research students for the UNC Asheville community;

6. overseeing the publication of the UNCA Journal on Undergraduate Research;

7. collecting information on students and faculty who participate in undergraduate research for institutional awards;

8. interacting with the national undergraduate research community.

UNC Asheville's Undergraduate Research Program offers a range of opportunities specifically aimed at assisting faculty and students with collaborative efforts in research. The Undergraduate Research Program Advisory Council (URPAC) assists the director in setting policy, assessment of the effectiveness of the program, and making changes necessary to improve the overall quality of the program.  (See Section 11.3 for program information).

Appointed by:  the Provost and VCAA in consultation with representatives from the Undergraduate Research Program Advisory Council (URPAC).

Term of Appointment:  3 years, renewable

10.5.6 Director of Teaching and Learning

Duties:

The Director of Teaching and Learning supervises all activities of the Center for Teaching and Learning (see Section 11.5 for center information). The Director works to create an environment in which faculty across the university are energized to pursue professional improvement with maximum efficiency.  The Director is responsible for

1. working with faculty and the Office of Academic Affairs regarding faculty development needs and plans, and communicating with faculty concerning administrative suggestions and decisions related to these.

2. facilitating communications among those working on, or interested in working on, teaching and learning projects.

3. encouraging faculty's development of professional knowledge, recognition and expertise through such activities as grant proposal writing, research, teaching exchanges and attendance at summer seminars and professional conferences.

4. maintaining communication with offices across campus to gather and/or assure dissemination of information pertinent to effective faculty development in teaching and learning.

5. representing UNC Asheville off campus, communicating and consulting with those in similar offices on other campuses and with appropriate state and national professional organization.

6. managing the budget allocated to the Center.

7. supervising and evaluating Center staff.

Appointed by:  the Provost and VCAA in consultation with representatives from the UTC and FWDC.

Term of Appointment:  3 years, renewable

10.5.7 Director of the Key Center for Community Citizenship and Service Learning

Duties

The Key Center Director oversees all Center activities, including those of the assoc. director; the director also is primarily responsible for encouraging faculty to use service-learning in their classes, and for assisting them to make this a successful addition to student learning. (See Section 11.6 for center information.)

Appointed by:   the Provost and VCAA in consultation with the Key Center advisory board.

Term of Appointment:  3 years, renewable

10.5.8 Director of Interdisciplinary Studies

Duties:

The Director of Interdisciplinary Studies leads UNC Asheville's newest degree program, consisting of two concentrations: the Individual Degree concentration, for students developing their own interdisciplinary degree program, and the Ethics and Social Institutions concentration. The coordination function includes:

1. Course management: Scheduling and evaluating courses carrying the IST designation.

2. Program development: Evaluating requests for new IST courses and programs.

3. Program management: Supervising the degree concentrations including all aspects of the Individual Degree concentration (i.e., evaluating/approving applications, monitoring student progress and assessing student learning).

4. Budget oversight.

5. Publicity of IST options among faculty and students.

Appointed by:  the Provost and VCAA in consultation with Council of Chairs and Directors

Term of Appointment:  3 years, renewable

10.5.9 Director of International Programs

Duties:

The Director of International Programs supervises all aspects of international programming:  overseeing the study abroad program, coordinating the International Studies minor, sponsoring and promoting a variety of co-curricular events with an international focus, and organizing faculty development projects that will lead to both new International Studies courses and the infusion of international content across the curriculum.  Activities within the study abroad program are coordinated by the Director of Study Abroad who is responsible for the day-by-day functioning of the Office of Study Abroad.

Appointed by:  the Provost and VCAA 

Term of Appointment:   3 years, renewable

10.5.10 CSAC Faculty Liaison

Duties:

A non-voting faculty member appointed annually to the Chancellor's Staff Advisory Committee (CSAC).  Functions as a liaison between the faculty and staff, sharing information about issues of importance to faculty, staff and the university.

Appointed by:  the Faculty Senate

Term of Appointment:  1 year

10.5.11 Faculty Athletic Representative (FAR)  (SD0909F)

The University Faculty Athletic Representative (FAR) to the National Collegiate Athletic Association (NCAA) and the Big South Athletic Conference is appointed by the Chancellor for a four-year period; a second reappointment may be made. No faculty member will serve for more than eight consecutive years. Appointment procedures are outlined in the responsibilities of the Intercollegiate Athletic Committee (IAC). Since the Department of Athletics operates on a twelve-month schedule, the FAR or a designated representative of the IAC must be available during the summer months.

The FAR is an advocate of the student athlete and monitors the Athletic Department's activities to insure compliance with NCAA regulations; the FAR is not an advocate of the Athletic Department.  Specific duties include keeping the Chancellor and Provost apprised of alleged irregularities within UNC Asheville's athletic program, representing UNC Asheville as the voting delegate at the Annual NCAA Convention, chairing the IAC, conducting the required NCAA exit interviews, certifying eligibility and squad lists in coordination with the Registrar, monitoring graduation rates and academic progress, and monitoring that both scholarship and participation opportunities reflect the University gender ratio.

10.5.12 Faculty Mentoring Program Coordinators (SD8108S)

Duties include, but are not limited to, the following:

·         Contacting new faculty members in spring/summer

·         Recruiting faculty mentors in spring/summer

·         Develop a calendar of events for the academic year spring/summer (including three gatherings throughout year and at least two cultural event outings)

·         Attend new faculty orientation session to describe mentoring program in fall

·         Complete mentor/mentee assignments by beginning of fall semester

·         Maintain contact with mentees between mentoring events

·         Administer end-of-year evaluation to both mentors and mentees to assess program

 Membership

The Faculty Senate will elect two coordinators from two different program areas for staggered, renewable, two year terms. There should be one male and one female coordinator, one a junior faculty member (at least 3 years at UNC Asheville) and the other a senior faculty member. These appointments will be made in April of the preceding academic year to empower the coordinators to seek out volunteer mentors and plan initial activities well in advance of the arrival of new faculty. 

Because coordinating this program is time-consuming, it is suggested that faculty who serve as coordinators be protected from other significant service assignments.

Recommendations to:  Provost

Reports to:  Provost

Rationale
As our colleague Tucker Cooke noted many years ago, the success of new faculty rests not only on their ability to acquire the knowledge and skills they need to succeed. Their ability to develop connections and relationships with colleagues is a third critical factor.  A Faculty Mentoring Program is an important component of UNC Asheville’s other faculty development activities (e.g. new faculty/new chair orientation, professional development programs through the Center for Teaching and Learning).  A successful mentoring program requires identified coordinators who are committed to providing this important experience. The logical way to ensure this success is by appointing program coordinators through the Faculty Senate.

Initially, one coordinator will serve a three-year term and the other will serve a two-year term.

10.6   Time-Limited Committees (revised by SD2202S)

When special issues arise, UNC Asheville establishes additional committees to work on specific time-limited projects. Most of these committees contain faculty representatives as a mechanism for providing faculty input. Members may be appointed by the Chancellor, the Provost and VCAA, the Faculty Senate, the University Planning Council or Department Chairs/Program Directors. Those who appoint members to these committees specify both the term of appointment and the mission/charge to the group, including to whom and at what time the group must report.

For the Faculty Senate to be aware of ad hoc committees and task forces in the campus community, each university-wide committee/task force must follow the procedure below

  1. On formation of the committee/task force, the chair of that entity must notify the FWDC of the Faculty Senate of the objectives, membership and anticipated length of service of the group.
  2. At the time of its formation, the committee/task force must identify a finite time limit.
  3. If the committee/task force exists beyond a two year limit, it must convert to a standing committee or disband.

10.6.1 Academic Department/Program Committees

Department Chairs or Program Directors may appoint members of their faculty to departmental or program committees. These committees serve a variety of functions (e.g., search committees, curriculum committees, self-study committees) and report to the Department Chair or Program Director as appropriate.

10.6.2 Institutional Self Study/Accreditation

UNC Asheville periodically creates task forces to work on an institutional self-study (e.g., review of the General Education curriculum) or an institutional accreditation (e.g., SACS, NCATE, NCAA).  Faculty typically are appointed to these committees by the Provost and VCAA in consultation with the Faculty Senate.

10.6.3 Administrator Search Committees (see Section 2.4 for faculty searches)

Faculty serve on the search committees for various Vice Chancellor positions. Faculty typically are appointed to these committees by the Provost and VCAA or the Chancellor in consultation with the Faculty Senate.

Faculty also serve on the search committee for the position of Chancellor. Faculty are appointed to this committee by the Board of Trustees in consultation with the Faculty Senate..

10.6.4 Other Ad Hoc Committees and Task Forces

Whenever necessary, UNC Asheville may create additional ad hoc committees of task forces to explore issues of current importance (e.g., retention, diversity). (See Section 10.6 above)

10.7 FORMS for Section 10.0

No forms for this section.