Faculty Handbook - version 8/13
Handbook for contracts dated prior to 7/1/03 (PDF)
Index | Faculty Senate | UNCA

UNIVERSITY OF NORTH CAROLINA ASHEVILLE FACULTY HANDBOOK

Edited by Lisa Sellers, Faculty Senate Administrative Assistant. Comments can be sent to lsellers@unca.edu 

Table of Contents

0.0 PREFACE

1.0 HISTORY, ORGANIZATION AND OPERATION

    1.1 History and Organization of the University of North Carolina System
        1.1.1 History
        1.1.2 Board of Governors, the President, and Office of the President
            1.1.2.1 Board of Governors
            1.1.2.2 The Code of the University of North Carolina/UNC Policy Manual
            1.1.2.3 The President
            1.1.2.4 General Administration
        1.1.3 UNC Faculty Assembly

    1.2 History of the University of North Carolina at Asheville

    1.3 Planning Guidelines for UNC Asheville
        1.3.1 Objectives
        1.3.2 Mission Statement
        1.3.3 Strategic Plan

    1.4 Administrative Structure
        1.4.1 Board of Trustees
        1.4.2 Chancellor
        1.4.3 Provost and Vice Chancellor for Academic Affairs (VCAA)
                Academic Deans
                Assistant Provost for Academic Administration
                Assistant Provost of Budgeting
                Dean of Admissions and Financial Aid
                University Librarian / Chief Information Officer
                Director of Institutional Research
                Director of Academic Assessment
                Director of Center for Teaching and Learning
                Director of Center for Diversity Education
                Director of Sponsored Research / Chief Research Officer
      
                Office Staff
                1.4.3.4  Department Chairs
                1.4.3.5 Academic Program Directors
                1.4.3.6 The Faculty Body
        1.4.4 Vice Chancellor for Student Affairs (VCSA)
        1.4.5 Vice Chancellor for Finance and Operations (VCFO)
        1.4.6 Chief of Staff

        1.4.7 Athletics Director and Senior Administrator for University Enterprises

    1.5 Budget Process for Academic Areas
        1.5.1 State Budget Process
        1.5.2 Budget Procedures at UNC Asheville

    1.6 FORMS for Section 1.0

2.0 HIRING - TERMINATION: RANKS, SEARCHES, CONTRACTS, BENEFITS

    2.1 Faculty Status and Rank - Definitions
        2.1.1 Terminal Degree Policy of the UNC System
        2.1.2 Faculty Ranks
            2.1.2.1 Non Tenurable Ranks
            2.1.2.2 Emeriti Faculty
            2.1.2.3 Tenurable Ranks (see Section 14.2. for further explanation)
            2.1.2.4 Part-time, continuing contract

    2.2 Budgeted Faculty Positions

    2.3 Allocation of Faculty Positions

    2.4 Faculty Searches
        2.4.1 Affirmative Action

   2.5.Procedures for Recruitment and Hiring

   2.6 Contracts - Full-time
        2.6.1 General
        2.6.2 Joint Appointments

    2.7 Contracts - Adjunct
        2.7.1 Decision to Hire
        2.7.2 Responsibilities
        2.7.3 Application and Contract
        2.7.4 Teaching Responsibilities
        2.7.5 Salary and Fringe Benefits
        2.7.6 Perquisites
        2.7.7 Summer School

    2.8 Faculty Personnel Records
        2.8.1 Purpose/Location
        2.8.2 Content
        2.8.3 Access

    2.9 Faculty Salary
        2.9.1 Salary Budget
        2.9.2 Compensation Practices
            2.9.2.1 Payroll Periods (dates)
            2.9.2.2 Salary Increases
        2.9.3 Payroll Withholding
            2.9.3.1 Mandatory
            2.9.3.2 Voluntary

        2.9.4 Supplemental Pay Policy

    2.10 Fringe Benefits
   
    2.11 Termination Procedures

    2.12 Retirement
        2.12.1 Retirement
        2.12.2 Phased Retirement Program

 3.0 FACULTY RIGHTS, RESPONSIBILITIES AND EVALUATIONS

    3.1 Faculty Rights and Responsibilities
        3.1.1 Academic Freedom
        3.1.2 Duties of Department Chairs/Program Directors
        3.1.3 Campus Governance Participation (see Section 10.1)
        3.1.4 Instructional Activities
            3.1.4.1 Teaching Responsibilities
                3.1.4.1.1 Full-time
                3.1.4.1.2 Compensation for Overload Teaching
                3.1.4.1.3 Independent and Special Topics Courses
                3.1.4.1.4 Faculty Reassigned Time Policy
                3.1.4.1.5 Reassigned Time Policy for Department Chairs/Program Directors
                3.1.4.1.6 Teaching Opportunities
            3.1.4.2 Office Hours
            3.1.4.3 Meeting Classes
                3.1.4.3.1 Faculty meeting regularly scheduled classes
                3.1.4.3.2 Class Cancellations Due to Inclement Weather
                3.1.4.3.3 Snow/Late Start Schedule
                3.1.4.3.4 Students Attending Class
            3.1.4.4 Approval of Candidates for Degrees
            3.1.4.5 Advising
        3.1.5 Patent and Copyright Procedures (see Section 9.4)
        3.1.6 Political Activities of University Employees (see Section 13.2.5)

    3.2 Other Employment Opportunities
        3.2.1 Employment Opportunities in Special Programs
        3.2.3 Summer Programs Abroad
        3.2.4 Summer School Employment

    3.3 Evaluation of Faculty Members
        3.3.1 Types of Evaluations
        3.3.2 Philosophy behind Evaluation of Faculty Members
            3.3.2.1 Objectives of Evaluation
            3.3.2.2 Important Considerations in Personnel Evaluations
        3.3.3 Criteria in Evaluations
            3.3.3.1 Teaching
                3.3.3.1.1 Student Evaluation of Teaching Effectiveness
                3.3.3.1.2 Peer Review of Teaching
            3.3.3.2 Scholarship and Creative Activity
            3.3.3.3 Service
        3.3.4 Reappointment of Department Chairs
        3.3.5 Reappointment of Program Directors

    3.4 Annual Evaluation of Faculty
        3.4.1 Purpose
        3.4.2 Procedure

        3.4.3 Merit Categories for Annual Evaluation of Faculty

        3.4.4 Annual Evaluation of Chairs and Program Directors

    3.5 Policies and Procedures Governing Reappointment, Tenure and Promotion
        3.5.1 Institutional Policies on Personnel Decisions
        3.5.2 Policy on the Granting of Rank and Tenure to Administrators
        3.5.3 Guidelines for Awarding of Reappointment, Tenure and Promotion to Faculty
        3.5.4 Procedure for Evaluating Faculty Members for Reappointment, Tenure and Promotion
            3.5.4.1 Summary of Evaluation Procedure
            3.5.4.2 Documents for Evaluation by the Office of Academic Affairs
            3.5.4.3 Guidelines for Preparation of Documents by Candidates
            3.5.4.4 Guidelines for Preparation of Documents by Chairs/Directors

    3.6 Grievance Procedure
        3.6.0 Process for Filing a Grievance   
        3.6.1 Grievance Committee Organization
        3.6.2 Initial Screening
        3.6.3 Mediation
        3.6.4 Formal Inquiry (see Section 13.1.4)

    3.7 Post-Tenure Review
        3.7.1 Objectives of Post-Tenure Review
        3.7.2 Procedure for Evaluation
        3.7.3 Results of Post-Tenure Review

    3.8 FORMS for Section 3.0

4.0 FACULTY DEVELOPMENT AND WORKING CONDITIONS

    4.1 Faculty Professional Development
        4.1.1 Doctoral Study Program
        4.1.2 Faculty Exchanges
        4.1.3 Institutional Grants (see Section 6.5)
        4.1.4 Professional Development Leave
            4.1.4.1 Purpose
            4.1.4.2 Eligibility
            4.1.4.3 Procedures for Application, Approval, and Accountability
        4.1.5 Professional Travel Policy
            4.1.5.1 Funding
            4.1.5.2 Procedure
        4.1.6 Tuition free courses for Faculty and Staff (see Section 7.17)
        4.1.7 External Professional Activities of Faculty and Professional Staff (see Section 13.2.4)
        4.1.8 Center for Teaching and Learning (see Section 11.9)

        4.1.9 Mentoring Program for New Faculty

    4.2 Faculty Leaves of Absence
        4.2.1 With Pay
            4.2.1.1 Special Assignments
            4.2.1.2 Family and Medical Leave
            4.2.1.3 Leaves Paid by Non-State Funds
        4.2.2 Without Pay
            4.2.2.1 Elected Office and Civil Leaves (see Section 13.2.5)
            4.2.2.2 Requested Unpaid Leave

    4.3 Working Conditions
        4.3.1 Academic Regalia
        4.3.2 Alcoholic Beverage Policy (see Section 7.1)
        4.3.3 Attendance at Faculty Meetings and Formal Exercises
        4.3.4 Drug Abuse and Controlled Substance Policy (see Section 7.5)
        4.3.5 Office Support
            4.3.5.1 Office Space and Clerical Assistance
            4.3.5.2 Computer Services (see Section 5.3)
            4.3.5.3 Mail Services (see Section 7.11)
            4.3.5.4 Ordering Equipment and Supplies
        4.3.6 Research Policies
            4.3.6.1 Animal Subjects Policy
            4.3.6.2 Human Subjects Policy/Institutional Review Board
                4.3.6.2.1 Purpose/Policy
                4.3.6.2.2 Procedures
                4.3.6.2.3 Institutional Review Board Membership
            4.3.6.3 Research Misconduct Policy
        4.3.7 Smoking Policy (see Section 7.14)
        4.3.8 Policy on Children in the Workplace
        4.3.9 Employment/Supervision of Related Persons (see Section 13.2.2)
        4.3.10 Mediation Center
        4.3.11 Non-Discrimination: Ethnic/Gender/Sexual Orientation
        4.3.12 Sexual Harassment
        4.3.13 Workplace Violence
        4.3.14 Conflict of Interest
        4.3.15 Computing and Networking Usage
        4.3.16 Academic Affairs E-mail Lists

    4.4 FORMS for Section 4.0

5.0 ACADEMIC POLICIES AND SERVICES

    5.1 Bookstore

    5.2 Classroom Policies
        5.2.1 Evaluating Students
                 Prohibited Conduct (UNC Policy Manual 300.4.1 A)
            5.2.1.1 Reporting Grades
            5.2.1.2 Final Examinations Policy
            5.2.1.3 Class Attendance
        5.2.2 Instructional Space
        5.2.3 Material written by faculty
        5.2.4 Photocopying Materials
        5.2.5 Syllabus and Class Policies
        5.2.6 Working with Students with Disabilities
            5.2.6.1 Working with Students who have Learning Disabilities
            5.2.6.2 Working with Students who have Emotional Disorders
        5.2.7 Textbooks
        5.2.8 Videotaping Policy
        5.2.9 Visual aids, etc.
        5.2.10 Student Travel for Class
        5.2.11 Disruptive Behavior in the Classroom

    5.3 Information Technology Services (ITS)
        5.3.1 ITS Services
        5.3.2 ITS Policies
        5.3.3 Academic Affairs Email Lists

    5.4 Curricular Change
        5.4.1 Curriculum/Catalog Changes
        5.4.2 Program Changes

    5.5 Academic Administration

    5.6 Library & Teaching and Learning with Technology Resources

    5.7 Copy Center (formerly Printing Services)

    5.8 Public Information

    5.9 University Publications  

    5.10 FORMS for Section 5.0

6.0 FACULTY AWARDS, HONORS AND GRANTS

    6.1 Honorary Degrees

    6.2 Awards/Professorships
        6.2.1 Feldman Professor
        6.2.2 Teaching Awards
            6.2.2.1 UNC Asheville Distinguished Teacher Award
            6.2.2.2 Board of Governors' Award for Teaching Excellence
            6.2.2.3 Award for Teaching Excellence in the Humanities
            6.2.2.4 Award for Teaching Excellence in the Natural Sciences
            6.2.2.5 Award for Teaching Excellence in the Social Sciences
            6.2.2.6 Award for Excellent Teaching by an Untenured Faculty Member
            6.2.2.7 Award for Excellent Teaching by a Non-Full-Time Faculty Member
        6.2.3 Distinguished Service Award
        6.2.4 Oliver Max Garner Award - Board of Governors

    6.3 Visiting Professorships
        6.3.1 Bergemann Distinguished Visiting Professor
        6.3.2 Highsmith Distinguished Visiting Educator

    6.4 Endowed Professorships
        6.4.1 Belk Professor (Humanities)
        6.4.2 Carson Professor (Natural Sciences)
        6.4.3 Glaxo Professor (Natural Sciences)
        6.4.4 Breman Professor (Social Sciences)
        6.4.5 NEH Professor (Humanities)
        6.4.6 Owen Professor (Economics)
        6.4.7 GlaxoSmithKline Professor (Molecular and Chemical Biology)
        6.4.8 Roy Carroll Distinguished Professorship (Arts and Sciences Honors)
        6.4.9 Key Center Professor (Service Learning)
        6.4.10 Howerton Professor (Humanities)
        6.4.11 Interdisciplinary Distinguished Professor of the Mountain South (Any field)

    6.5 Institutional Grants
        6.5.1 University Research Council Grants
        6.5.2 University Teaching Council Grants

    6.6 FORMS for Section 6.0

7.0 ADMINISTRATIVE POLICIES AND SERVICES

    7.1 Alcoholic Beverage Policy

    7.2 Budget Process for Academic Areas (see Section 1.5)

    7.3 Campus Closing
        7.3.1 Holidays
        7.3.2 Inclement Weather (see Section 3.8.4.3.2)

    7.4 Academic Calendar

    7.5 Drug Abuse and Controlled Substance Policy
        7.5.1 Drug-free Certification for Awardees of Federal Grants and Contracts

    7.6 Emergency Loan Fund

    7.7 Emergency Response

    7.8 Employee Assistance Programs

    7.9 Faculty Guests

    7.10 Keys

    7.11 Mail Service

    7.12 Parking and Traffic Policies

    7.13 Safety Health and Environmental Policy

    7.14 Smoking Policy

    7.15 Telephone Use

    7.16 Travel Regulations (see Section 4.1.5)

    7.17 Tuition Free Courses for Faculty and Staff

    7.18 Use of University Facilities

    7.19 Use of State Owned Vehicles (see Section 4.1.5.2 and UNCA PPM #1)

    7.20 FORMS for Section 7.0

8.0 STUDENT AFFAIRS POLICIES AND PRACTICES

    8.1 Student Handbook

    8.2 Awards and Grants
        8.2.1 Recognition of Student Achievements
        8.2.2 Scholarships
        8.2.3 Undergraduate Research Council

    8.3 Rights and Responsibilities
        8.3.1 Academic Honesty
        8.3.2 Policy on Academic Misconduct
        8.3.3 Class Attendance (see Section 3.1.4.3.4)
        8.3.4 Student Grievance Procedure
        8.3.5 Student Referrals (Disruptive Behavior)

    8.4 Organizations
        8.4.1 Student Government Association (SGA)
        8.4.2 Recognition of Student Organizations by SGA
        8.4.3 Funding by Campus Commission from Student Fees
        8.4.4 Sponsorship by Faculty Members

    8.5 Student Conduct Code

    8.6 Student Counseling and Career Advising
        8.6.1 Counseling Center
        8.6.2 Career Center

    8.7 FORMS for Section 8.0

9.0 EXTERNAL RELATIONS POLICIES

    9.1 Prospect Clearance (Fund Raising)
        9.1.1 Raffles

    9.2 Grants and Contracts

    9.3 Ulmstead Act

    9.4 Intellectual Property
        9.4.1  Patent Policy

    9.5 Political Activity (see Section 13.2.5)

    9.6 Publicity for Faculty Activities

    9.7 University Research Relations with Private Enterprise and on Publication of Research Findings (see UNCA PPM #37)

    9.8 FORMS for Section 9.0

10.0 COMMITTEES AND SERVICE APPOINTMENTS

    10.1 Governance
        10.1.1 University Planning Council (UPC)
        10.1.2 Position Allocation Committee (PAC)
        10.1.3 Faculty Senate
            10.1.3.1 Requirement for Two Readings of All Matters of Policy
            10.1.3.2 Computerized Senate Document System

    10.2 Committees Elected by the Faculty
        10.2.1 Election Procedures
        10.2.2 Faculty Senate
            10.2.2.1 Executive Committee (EC)
            10.2.2.2 Academic Policy Committee (APC)
            10.2.2.3 Institutional Development Committee (IDC)
            10.2.2.4 Faculty Welfare and Development Committee (FWDC)
        10.2.3 Committee of the Tenured Faculty (CTF)
        10.2.4 Faculty Committee on Hearings (FCH)
        10.2.5 Faculty Grievance Committee (FGC)
        10.2.6 Post-Tenure Review Committee (PTRC)
        10.2.7 Academic Appeals Board (AAB)
        10.2.8 UNC Faculty Assembly

       10.3 Committees Whose Members Are Elected by Faculty Senate
        10.3.1 Distinguished Scholars Committee
        10.3.2 Minority Affairs Commission
        10.3.3 Faculty Conciliator and Alternate
        10.3.4 Faculty Scholarship and Service Awards Committee (previously Feldman)
        10.3.5 University Research Council (URC)
        10.3.6 University Teaching Council (UTC)
        10.3.7 University Service Council (USC)
        10.3.8 ILS Oversight Committee (ISLOC)
        10.3.9 Graduate Council - MLA
        10.3.10 University Relations Faculty Advisory
        10.3.11 Intellectual Property Committee   (See Section 9.4)
        10.3.12 UNC Asheville University Foundation Board

        10.3.13 Student Affairs Faculty Advisory Committee
        10.3.14 Textbook Committee

        10.3.15 Institutional Effectiveness Committee

    10.4 Committees Whose Members are Appointed (Standing Committees)
        10.4.1 General Information on Standing Committees
            10.4.1.1 How Standing Committees Are Created
            10.4.1.2 How Standing Committees Operate
            10.4.1.3 Required Reporting of Committee Activity
            10.4.1.4 Alphabetized List of Standing Committees
        10.4.2 Campus Commission on the Allocation of Student Services Funds
        10.4.3 Position Allocation Committee
        10.4.4 Library and Instructional Technology Committee
        10.4.5 Cultural and Special Events Committee
        10.4.6  (integrated into another committee)
        10.4.7 Enrollment Services Advisory
        10.4.8 University School Teacher Education Council (formerly FACTE)
        10.4.9 Honors Program Advisory Committee
        10.4.10 Honors and Degree Programs
        10.4.11 Intercollegiate Athletic Committee
        10.4.12 International Programs Advisory Committee
        10.4.13 Environmental Health and Safety Committee
        10.4.14 Sustainability Committee
        10.4.15 Transportation Committee
        10.4.16 University Scholarship and Financial Aid
        10.4.17 Adjunct Faculty Committee (eliminated)
        10.4.18 Animal Care and Use Committee
        10.4.19 First Year Experience Advisory (integrated into ILSOC)
        10.4.20 Institutional Review Board
(formerly Human Subjects)
        10.4.21 Pre-Health Professions Advisory Committee
        10.4.22 (moved to another section)
        10.4.23 Undergraduate Research Program Advisory Committee
        10.4.24 Women's Studies Advisory Committee (eliminated)
        10.4.25 Asheville Institute Advisory Committee (AIAC) (eliminated)
        10.4.26 Aesthetics Advisory
        10.4.27 Africana Studies Advisory Council
        10.4.28 Sexual Harassment Advisory Committee
        10.4.29 Teaching Awards Committee
        10.4.30 Teaching Fellows Advisory Council
        10.4.31 Violence Prevention (reassigned to Public Safety & Student Affairs)
        10.4.32 Radiation Safety Committee (reassigned to Lab Safety Committee)

        10.4.33 Key Center Advisory Committee

        10.4.34 Inquiry Arc Advisory Committee

    10.5 Individual Service Appointments
        10.5.1 Faculty Handbook Editor
        10.5.2 Humanities Director
        10.5.3 Arts and Ideas Director
        10.5.4 Director of the Honors Program
        10.5.5 Director of the Undergraduate Research Program
        10.5.6 Director of the Center for Teaching and Learning
        10.5.7 Director of the Key Center for Community Citizenship and Service Learning
        10.5.8 Director of Interdisciplinary Studies
        10.5.9 Director of International Programs
        10.5.10 CSAC Faculty Liaison
        10.5.11 Faculty Athletic Representative

        10.5.12 Faculty Mentoring Program Coordinators

    10.6 Time-Limited Committees
        10.6.1 Academic Department/Program Committees
        10.6.2 Institutional Self Study/Accreditation
        10.6.3 Administrator Search Committees (see Section 2.3 for Faculty Searches)
        10.6.4 Other Ad Hoc Committees and Task Forces

    10.7 FORMS for Section 10.0

11.0 CURRICULAR AND CO-CURRICULAR ENHANCEMENTS

    11.1 Arts and Performances

    11.2 Honors Program

    11.3 Undergraduate Research Program

    11.4 Study Abroad/Study Away

    11.5 Center for Teaching and Learning

    11.6 Key Center for Service Learning

    11.7 University Writing Center

    11.8 Joe Parsons Math Lab

    11.9  Asheville Graduate Center

    11.10 Center for Jewish Studies

    11.11 Integrative Liberal Studies Colloquia

    11.12 Highsmith Center Services

    11.13 Student Health Services

    11.14 Justice Health and Fitness Center 

    11.15 Asheville Initiative for Mathematics

    11.16 Center for Diversity Education

    11.17 Craft Campus Initiative

    11.18 Family Business Forum

    11.19 Great Smokies Writing Program

    11.20 FORMS for Section 11.0

12.0 CENTERS and AFFILIATES  

    12.1 Mossbauer Effect Data Center (closed 12/31/09)

    12.2 North Carolina Center for Creative Retirement

    12.3 Environmental Quality Institute (closed 12/31/09)

    12.4  Pisgah Astronomical Research Institute (PARI)

    12.5 Pisgah Astronomical Research and Education Center (PARSEC)

    12.6 Center for Craft, Creativity and Design (CCCD)

    12.7 NC Center for Health and Wellness

    12.8 National Environmental Modeling and Analysis Center (NEMAC)

    12.9 Asheville Graduate Center

    12.10 World Affairs Council

    12.11 State Employees' Association

    12.12 State Employees' Credit Union

    12.13 FORMS for Section 12.0

13.0 UNC SYSTEM POLICY AND INFORMATION DOCUMENTS

    13.1 The Code
        13.1.1 The Code - Chapter VI - Academic Freedom and Tenure        
        13.1.2 The Code - Chapter V, Section 502 Chancellors of Constituent Institutions
        13.1.3 The Code - Appendix - Delegation of Duty and Authority to Boards of Trustees

    13.2 Other UNC Board of Governor's Policies on Faculty Rights and Responsibilities
        13.2.1 Board of Governors Doctoral Study Assignment Program
        13.2.2 Employment of Related Persons (Anti-Nepotism Policy)
        13.2.3 Conflict of Interest and Commitment
        13.2.4 Guidance on External Professional Activities of Faculty and Professional Staff
        13.2.5 Political Activities of University Employees

    13.3 FORMS for Section 13.0

14.0 UNC Asheville POLICY AND INFORMATION DOCUMENTS

    14.1 Constitution of the Faculty Senate

    14.2 UNC Asheville Tenure Policies and Regulations

    14.3 UNC Asheville Catalog

    14.4 FORMS for Section 14.0

Faculty Handbook - version 8/13
Handbook for contracts dated prior to 7/1/03 (PDF)
Index | Faculty Senate | UNCA