Academic Administration

2010-11  Schedule Development Policies and Procedures:

I.                    Each Department Chair/ Program Director is responsible for submitting his/her department/program schedule for Fall 2010 and Spring 2011 to the appropriate Area Dean and Pat McClellan at pmcclell@unca.edu by February 15, 2010.  The Schedule should include course title, time, and room information for all courses taught by Department Faculty in the home department and in other department/programs.

II.                  Each faculty member is to be scheduled for the equivalent of 12 contact hours each semester, unless their position or contract indicates re-assigned time. These contact hours must be from courses whose enrollment is typically greater than five students.  If you have questions, please contact your Area Dean.

III.                Departments/programs should develop their schedule with student access to needed courses as the priority.  If your department needs to coordinate certain course offerings with other departments, due to requirements of the major, please collaborate with your colleagues prior to submitting your schedule.

IV.                The 2010-11 schedule must be submitted in the standard format in Excel.  If you would like a copy, in Excel, of your Department’s Fall 2009 and Spring 2010 schedules, please let me know. An Excel template is attached.

V.                  Scheduling Instructions for Time and Space.  The following guidelines are in place to maximize student access to classes and utilization of available space.   Three classrooms (KH 005, 006, and 035) are being held in reserve for some departments who only need two-three regular classrooms and to allow for new sections that might be needed due to enrollment growth.

·         Schedule all classes taught by your faculty into the classroom space that has been allocated. Include courses taught by your faculty under other prefixes, such as Humanities, Arts, LS, WMST, etc.  See Classroom Allocations.

·         If a class period is listed as HUM GEN, then you may use it to either schedule your faculty members who are teaching Humanities, or leave it open for other Humanities classes. If it is labeled as HUM FACULTY, then it is reserved and you may not schedule any class into the class period. You may only schedule courses with your departmental prefixes during the Humanities hours if your department is listed in the class period box. Please remember that single section courses should NOT be offered during the MWF 11:25 class period.

·         Your department’s curriculum should be spread throughout the day. Courses with multiple sections should be offered at different times throughout the day.

·         Classes should adhere to the standard class period times unless there is a strong pedagogical rationale for a non-traditional schedule.  Going “off the grid” causes schedule problems for students and can decrease space efficiency.

·         Classes are not to be scheduled during the TR 12:15 – 1:45 pm time period.

·         If your department schedules MW classes, they should also schedule some WF and/or MF classes. Although seldom used, the MF format has a more even distribution between class meetings.

·         Studio/lab/field courses should start and end at times that minimize the number of class periods used. 

MWF – Morning blocks should end by 11:15 to allow students to take Humanities classes.  Afternoon blocks should begin at a normal time, i.e.12:45, 1:45 or 2:45 pm.

TR – Morning blocks should end by 10:40 am and afternoon blocks should begin at a normal class period time.

VI.                Please do not submit your final schedule until after you have checked with your faculty members and reviewed the schedule carefully.  Changes to the schedule will require Dean’s approval.  Schedules that do not follow the guidelines will be returned for revision.  When submitting your schedule, please include 2010-11 Schedule – XXXX Department in the Subject line of the email.

VII.              Request adjuncts from your Area Dean by February 10th.

Classroom Allocation Information:

·         Each room has a maximum of 18 class periods available.  Some have only 14 due to prior agreements with AGC and WCU for classroom space. 

·         Classroom allocations were determined by using two counts: # FT faculty and # of non-individual classes taught by faculty in the department.  Special room constraints and high adjunct use were considered in room allocations.

Thank you for your help in constructing the Spring Schedule. Please call Pat McClellan at 251-6001 if you have questions!

Information on Scheduling Patterns from the Fall 2009 Schedule of Classes: